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OPEN MEETING
The Town Mayor will take questions from parishioners. The number of
speakers will be limited to five (time limit 3 minutes).
A G E N D A
1. APOLOGIES FOR ABSENCE
2. DECLARATIONS OF INTEREST
Members of the Council should disclose personal or prejudicial
interest/s in any item/s on this agenda. You have a personal interest if
the issue being discussed in the meeting affects the well-being or
finances of you, your family or your close associates more than most
other people who live in the area affected by the issue. Personal
interests are also matters that relate to an interest you must register.
Prejudicial interests are personal interests that affect you, your
family, or your close associates in the following ways: their finances,
or regulatory functions such as licensing or planning which affect them
and which a reasonable member of the public with knowledge of the facts
would believe likely to harm or impair your ability to judge the public
interest.
If you have a personal interest you must normally declare it at the
meeting. If the personal interest arises because of your membership of
another public body, you only need to declare it if you intend to speak.
If you have both a personal and prejudicial interest you must declare it
and leave the room although you do have the same right as a member of
the public to make representations, give evidence and answer questions
about the matter.
Whenever possible, and if in doubt, advice should be sought from the
Clerk prior to the meeting.
3. MINUTES
To approve and sign the minutes of the meeting held on 11 January 2012,
attached.
4. FINANCIAL MATTERS
The Clerk will report on the schedule of payments to be made following
the meeting. A copy of the schedule is attached.
Please contact the Clerk before the meeting if you have any queries on
the items listed.
RECOMMENDATION: To approve the schedule of payments attached at
Appendix 1.
5. HOUSEHOLD WASTE RECYCLING CENTRE CONSULTATION
Following the submission of the Town Council’s views to Kent County
Council an update on the current situation will be given at the meeting.
6. QUEEN’S DIAMOND JUBILEE
REPORT PC/11/20: (To follow)
An application for financial assistance has been received from Hawkinge
Cricket Club. Their proposal is to hold an event to mark the Queen’s
Diamond Jubilee on Monday 4th June on their ground to followed by
fireworks in the evening.
The costs and full details of the event will be made available at the
meeting.
7. FINANCE AND GENERAL PURPOSES COMMITTEE – 1 FEBRUARY 2012
To receive and adopt the minutes of the Finance and General Purposes
Committee of 1st February 2012, with the exception of minute 267, Report
FC/11/19 Community Governance Review Update and Warding Arrangements for
Hawkinge, minute 268 Report FC/11/15 Standing Orders, minute 269 Report
FC/11/16 Financial Regulations.
RECOMMENDATION: To receive and adopt the minutes of the Finance
and General Purposes Committee of 1 February 2012, with the exception of
minutes 267 (Report FC/11/19 Community Governance Review Update and
Warding Arrangements for Hawkinge) 268 (Report FC/11/15 Standing Orders)
and 269 (Report FC/11/16 Financial Regulations)
8. COMMUNITY GOVERNANCE REVIEW UPDATE AND WARDING ARRANGEMENTS FOR
HAWKINGE
REPORT PC/11/17 contains a proposal for the Warding of Hawkinge as part
of the Community Governance Review to be submitted to the District
Council for consideration.
9. STANDING ORDERS
REPORT PC/11/18 contains revised Standing Orders for the Town Council.
10. FINANCIAL REGULATIONS
REPORT PC/11/19 contains revised Financial Regulations for the Town
Council.
11. PLANNING MATTERS
To receive the minutes of the meeting of the Planning and Development
Committee of 31 January 2012 giving details of the responses sent to the
District Council by the Planning and Development Committee for
endorsement.
RECOMMENDATION: To receive and adopt the minutes of the Planning
and Development Committee of 31 January 2012.
Please contact the Clerk if you would like to view the plans before the
meeting.
12. EXCLUSION OF THE PUBLIC
To exclude the public and press from the meeting by virtue of the Public
Bodies (Admission to Meetings) Act 1960, by reason of the confidential
nature of the business to be transacted.
13. CANTERBURY ROAD FLOWERBEDS
REPORT PC/11/21 provides options for the restoration of the three flower
beds in Canterbury Road nearest to Tesco’s. ( to follow)
14. CORRESPONDENCE
There are no items of correspondence attached.
Schedule of payments for 11 January 2012
Date Cheque number Payee Amount
18 January 2012 2297 B T Payment services 212.70
25 January 2012 2298 B T Payment services (Broadband) 122.36
08 February 2012 2299 Staff Costs 4600.24
08 February 2012 2300 Hawkinge Community Centre (Room Hire) 72.10
08 February 2012 2301 Kemp Carr Brown & Co (payroll services) 162.00
08 February 2012 2302 Elford Commercial ltd (Football Pavilion) 1020.00
08 February 2012 2303 Harmer & Sons Ground Maintenance(Xmas tree) 96.00
Hawkinge Gazette and Channel Coast News 2012 © | 
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