TO: MEMBERS OF HAWKINGE PARISH COUNCIL
YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 14 SEPTEMBER 2011 at 7.00pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.
Tina Wiles
Clerk to the Parish Council

OPEN MEETING

The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).
 

A G E N D A
 

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 13 July and 4 August 2011, attached.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.
Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix 1.

5. PARISH COUNCIL RESPONSE TO SHEPWAY CORE STRATEGY – PROPOSED SUBMISSION SEPTEMBER 2011

REPORT HPC/11/09 details the Parish Council’s response to the Shepway Core Strategy which is currently out for consultation.

6. TIME OF PARISH COUNCIL MEETINGS

The Parish Council has been trialling a start time of 7pm. The thinking behind this was to bring the meeting start time in line with District, Town and other Parish Councils across the district. Also at the beginning of each meeting, up to 5 questions are allowed from members of the public and this often means that the start of the Parish Council Meeting is closer to 8pm.

RECOMMENDATION: To determine the start time of Parish Council Meetings.

7. PLANNING MATTERS

To receive the minutes of the meeting of the Planning and Development Committee of 12 and 26 July, and 9 and 23 August 2011 giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement.

RECOMMENDATIONS

Please contact the Clerk if you would like to view the plans before the meeting.

8. CORRESPONDENCE

There are no items of correspondence attached.

9. EXCLUSION OF THE PUBLIC

To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.

10. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST – APPLICATION FOR FINANCIAL ASSISTANCE

REPORT HPC/11/10 details a request for financial assistance from Hawkinge Community Football and Sports Trust.

11. SALE OF SPITFIRE LEISUREDROME

The Clerk will give an update on the progress of the sale.

Schedule of payments for 14 September 2011

Date Cheque Number Payee Amount

19 July 2011 2136 Cancelled
19 July 2011 2137 C Sotorio (Buffet Official Opening) 950.00
19 July 2011 2138 D Callahan (reimbursement wine for opening) 79.23
26 July 2011 2139 British Telecom 132.01
26 July 2011 2140 Terry Scott (Football opening press consultation) 18.00
26 July 2011 2141 J E McMillan (re Leisuredrome) 138.00
26 July 2011 2142 E K Fire Protection (football pavilion) 545.94
26 July 2011 2143 Harmer & sons ground maintenance 683.59
01 August 2011 Shepway District Council (Leisuredrome rates) 438.00
04 August 2011 2144 B T Payment services (Broadband) 122.36
04 August 2011 2145 Absolute Graphix 43.80
04 August 2011 2146 Hawkinge Community Centre (Room hire) 48.56
04 August 2011 2147 Harmer & sons ground maintenance 162.00
04 August 2011 2148 P Setterfield (reimbursement dog control signs) 75.54
04 August 2011 2149 GSE Design & Build (Football Pavilion) 20137.81
09 August 2011 2150 Lyreco uk ltd 118.31
09 August 2011 2151 Hawkinge Local Ltd 441.60
09 August 2011 2152 Hawkinge Local Ltd 33.00
09 August 2011 2153 Harmer & sons ground maintenance 37.80
09 August 2011 2154 Shepway District Council (Election costs) 4145.04
09 August 2011 2155 Staff Costs 4881.74
11 August 2011 Orange telephones 61.04
12 August 2011 2156 GSE Design & Build (Football Pavilion) 28632.74
22 August 2011 2157 GSE Design & Build (Football Pavilion) 19912.39
22 August 2011 2158 GPM Partnership ( football pavilion) 721.20
22 August 2011 2159 Assistant Clerks expenses 44.74
22 August 2011 2160 R B Print 35.00
2161 to 2220 Cancelled due to printing error on cheque book
22 August 2011 2221 Easy gazebos 139.94
22 August 2011 2222 Shepway District Council (premises licence) 100.00
22 August 2011 2223 Clerks expenses 15.60
05 September 2011 2224 Staff Costs 4274.20

Hawkinge Gazette and Channel Coast News 2011©