Minutes of a meeting of Hawkinge Parish Council
Held at: Hawkinge Community Centre
Date: 13 July 2011

Present: Councillor D Callahan (Chairman), Councillors, B Fletcher, J Heasman, N Hilditch, G Hodgson, T Hutt, D Monk and G Ward


Apologies for Absence: Councillor R Lawford (Work commitments)

Officer Present: Mrs Tina Wiles (Clerk)

There were six questions from the public which are detailed on the schedule to these minutes.

968. DECLARATIONS OF INTEREST

There were no declarations of interest.

969. MINUTES

The minutes of the meeting held on 8 June 2011 were submitted, approved as a correct record and signed by the Chairman.

970. FINANCIAL MATTERS

The schedule of payments to be made following the meeting had been circulated with the Agenda. A copy of the schedule is attached as Appendix 1.
Proposed by Councillor B Fletcher

Seconded by Councillor D Monk and

RESOLVED: To receive and adopt the schedule of payments attached at Appendix 1.

(Voting: For 7; Against 1; Abstentions 0)


971. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST PAVILION

REPORT HPC/11/07 details the handover of the completed Pavilion to the Parish Council, the arrangements for the Official Opening and details of the Exit Strategy and the responsibilities of the Trust as it takes over the running of the Building and the Grounds from the Parish Council.
Proposed by Councillor D Monk

Seconded by Councillor B Fletcher and

RESOLVED: To receive and note report HPC/11/07 of the Parish Council.
(Voting: For 8; Against 0; Abstentions 0)

972. ARRANGEMENTS FOR HAWKINGE FUN DAY – 10 SEPTEMBER 2011

The Parish Council will be in attendance at the Fun Day on the 10th September 2011 as the Council uses this day as an opportunity to seek the views of the public with regard to the major projects it has planned.
Proposed by Councillor T Hutt

Seconded by Councillor G Hodgson and

RESOLVED:

1. To purchase a second gazebo for use at the event.

2. To note the topics for discussion as the provision of recreation equipment, promotion of the new sports pavilion and the maintenance of recreation and amenity spaces generally.

(Voting: For 8; Against 0; Abstentions 0)

973. CHRISTMAS CAROL CONCERT AND CHRISTMAS TREE LIGHTING DECEMBER 2011

REPORT: In previous years the Parish Council has held its Christmas Carol Concert on the first Sunday in December and has invited Hythe Town Band and more recently local artists to perform a Christmas repertoire. The three local primary schools are invited to attend and are major contributors to the event.

The Parish Council also provides a lit and decorated Christmas Tree in Canterbury Road, outside the Village Hall which benefits all users of the local shops and the local community generally.

The Council considered the arrangements for the Christmas Tree and the Carol Concert as two separate issues.

Proposed by Councillor J Heasman

Seconded by Councillor N Hilditch and

RESOLVED:

1. To continue the existing arrangements with the Parish Council’s contractor for the Christmas Tree to be provided in front of the Village Hall during the week commencing 28th November 2011.

(Voting For 8; Against 0; Abstentions 0)

Proposed by Councillor G Hodgson

Seconded by Councillor J Heasman and

RESOLVED:

2. To hold the Carol Concert on Sunday 4th December 2011 between 2 and 4pm and request the Community Centre to organise the concert along the same lines as last year with the involvement of local primary schools and other Community Groups.
(Voting: For 8; Against 0; Abstentions 0)

974. KENT ASSOCIATION OF LOCAL COUNCIL’S – COUNCILLORS’ CONFERENCE 23 JULY 2011

Details of the Councillor Conference were circulated prior to the meeting.

975. FINANCE AND GENERAL PURPOSES COMMITTEE – 6 JULY 2011

To receive the minutes of the Finance and General Purposes Committee of 6 July 2011 with the exception of minute 232, Frank and Betty’s Field.
Proposed by Councillor J Heasman

Seconded by Councillor B Fletcher and

RESOLVED:

To receive and adopt the minutes of the Finance and General Purposes Committee of 6 July 2011, with the exception of minute 232, Frank and Betty’s Field.
(Voting: For 8; Against 0; Abstentions 0)

976. FRANK AND BETTY’S FIELD

On 6 July 2011, the Finance and General Purposes Committee considered report FC/11/05 regarding the management plan of the site and a request for funds to enable further works to be carried out. The Committee made the following recommendations to the Parish Council;

To authorise Hawkinge Environmental Group permission to carry out the improvement works as detailed in Report FC/11/05.
To transfer £1,000 from Reserve to G27 Informal Nature Reserve to provide the funding for the maintenance works to be undertaken.

Proposed by Councillor D Monk

Seconded by Councillor T Hutt and

RESOLVED:

To authorise Hawkinge Environmental Group permission to carry out the improvement works as detailed in Report FC/11/05..
2. To transfer £1,000 from Reserve to G27 Informal Nature Reserve to provide the funding for the maintenance works to be undertaken.
(Voting: For 8; Against 0; Abstentions 0)

977. PLANNING MATTERS

The minutes of the meeting of the Planning and Development Committee of 28 June 2011 listing the planning applications received since the last meeting of the Council were presented giving details of the responses for endorsement, sent to the District Council by the Planning and Development Committee.
Proposed by Councillor J Heasman

Seconded by Councillor T Hutt and

RESOLVED:

To receive and adopt the minutes of the Planning and Development Committee of 28 June 2011.

(Voting: For 7; Against 0; Abstentions 1)

The Council also considered the nomination of additional Councillors to serve on the Planning and Development Committee.

Proposed by Councillor D Monk

Seconded by Councillor D Callahan and

RESOLVED:

To Nominate Councillor G Ward to serve on the Planning and Development Committee and Councillor G Hodgson to act as a substitute as required.
(Voting: For 8; Against 0; Abstentions 0)

978. CORRESPONDENCE

Correspondence was reported as follows::

Letter from Balfour Beatty re works at the Round Hill Tunnel

The correspondence folder is available to all councillors in the Parish Council Office.

979. EXCLUSION OF THE PUBLIC

Proposed by Councillor T Huttt

Seconded by Councillor D Monk and

RESOLVED: To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.

(Voting: For 8; Against 0; Abstentions 0)

980. SPITFIRE LEISUREDROME

The sale is progressing and the agent has been requested to provide a plan of the site showing the precise position of the memorial.

Schedule of payments for 13 July 2011

Date Cheque number Payee Amountt

13 June 2011 Orange telephones 61.07
13 June 2011 2115 Gopak Ltd (Football Pavilion) 2485.46
13 June 2011 2116 SLCC Enterprises (Clerks conference) 48.00
22 June 2011 2117 GPM Partnership ( football pavilion) 446.40
22 June 2011 2118 A J Locke consulting engineer (football pavilion) 594.00
22 June 2011 2119 GSE Design & Build (Football Pavilion) 99904.00
29 June 2011 2120 Harmer & Sons Ground Maintenance 1924.80
07 July 2011 2121 Staff Costs 4586.55
07 July 2011 2122 E T Bass (PAT testing) 54.00
07 July 2011 2123 R B Print 9.60
07 July 2011 2124 East Kent Hospitals (speech & therapy project) 1383.00
07 July 2011 2125 Harmer & Sons Ground Maintenance 24.00
07 July 2011 2126 John Shelley (football project) 426.00
07 July 2011 2127 Hawkinge Community Centre (Rent & Room hire) 1483.93
07 July 2011 2128 Hawkinge Community Centre (Fun Day) 800.00

Additional Payments received after publication of schedule to be paid at this meeting

07 July 2011 2129 R B Print (Invites Pavilion opening) 28.80
12 July 2011 2130 Harmer & Sons Ground maintenance 559.20
12 July 2011 2131 Veolia Water 94.86
13 July 2011 2132 Assistant Clerks expenses 89.97
13 July 2011 2133 Clerks expenses 33.65
13 July 2011 2134 D Callahan (reimbursement fire extinguisher) 48.99
13 July 2011 2135 Tennyson Insurance (football pavilion) 1204.69

 Hawkinge Gazette and Channel Coast News 2011©