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Present: Councillor D Callahan (Chairman), Councillors, B Fletcher, J
Heasman, G Hodgson, T Hutt, (arrived late), R Lawford, D Monk and G Ward
Apologies for Absence: Councillor N Hilditch (Vacation)
Officer Present: Mrs Tina Wiles (Clerk)
There were two questions from the public which are detailed on the
schedule to these minutes.
957. DECLARATIONS OF INTEREST
There were no declarations of interest.
958. MINUTES
The minutes of the meeting held on 18 May 2011 were submitted, approved
as a correct record and signed by the Chairman.
959. FINANCIAL MATTERS
The schedule of payments to be made following the meeting had been
circulated with the Agenda. A copy of the schedule is attached as
Appendix 1.
Proposed by Councillor R Lawford
Seconded by Councillor B Fletcher and
RESOLVED: To receive and adopt the schedule of payments attached
at Appendix 1.
(Voting: For 6; Against 0; Abstentions 0)
960. ANNUAL REPORT
REPORT HPC/11/04 encloses the Annual Report of the Council for the year
2010/11.
Proposed by Councillor J Heasman
Seconded by Councillor R Lawford and
RESOLVED: To receive and note the Annual Report.
(Voting: For 6; Against 0; Abstentions 0)
961. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST PAVILION –
OFFICIAL OPENING
REPORT HPC/11/05 details the progress of the project as it nears
completion, its Official Opening and the handover of the Building and
the Ground to the Trust.
Proposed by Councillor D Monk
Seconded by Councillor G Ward and
RESOLVED:
1. To receive and note report HPC/11/05 of the Parish Council.
2. To receive and adopt the Parish Council’s expectations of the Trust.
3. To receive and note the arrangements for the Official Opening.
4. To approve the handover of the Pavilion and the Ground to the Trust
upon its completion.
(Voting: For 7; Against 0; Abstentions 0)
962. FINANCE AND GENERAL PURPOSES COMMITTEE – 25 MAY 2011
To receive the minutes of the Finance and General Purposes Committee of
25 May 2011.
Proposed by Councillor B Fletcher
Seconded by Councillor G Ward and
RESOLVED: To receive and adopt the minutes of the Finance and
General Purposes Committee of 25th May 2011, with the exception of
Minute 214, Spitfire Leisuredrome.
(Voting: For 7; Against 0; Abstentions 0)
963. APPOINTMENTS TO OUTSIDE BODIES 2011/12
The Council considered the vacancy for a second representative to sit on
the Village Hall Management Committee. Councillor D Monk said that he
would be interested in taking the position.
Proposed by Councillor D Callahan
Seconded by Councillor G Ward and
RESOLVED: To appoint Councillor D Monk as the Council’s
representative on the Village Hall Management Committee for 2011/12.
(Voting For 7; Against 0; Abstentions 0)
964. PLANNING MATTERS
The minutes of the meeting of the Planning and Development Committee of
31 May 2011 listing the planning applications received since the last
meeting of the Council were presented giving details of the responses
for endorsement, sent to the District Council by the Planning and
Development Committee.
Proposed by Councillor R Lawford
Seconded by Councillor J Heasman and
RESOLVED: To receive and adopt the minutes of the Planning and
Development Committee of 31 May 2011.
(Voting For 7, Against 0; Abstentions 1)
965. CORRESPONDENCE
Correspondence was reported as follows:
i. Report of the Community Warden for June 2011.
ii. Councillor Training offered by Shepway District Council for 17th and
18th June 2011
iii. Letter from the Parish Council to Councillor T Hutt regarding his
recent success in receiving the Queen’s Award for Voluntary Service in
respect of Coastwatch.
The correspondence folder is available to all councillors in the Parish
Council Office.
966. EXCLUSION OF THE PUBLIC
Proposed by Councillor T Hutt
Seconded by Councillor B Fletcher and
RESOLVED: To exclude the public and press from the meeting by
virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason
of the confidential nature of the business to be transacted.
(Voting: For 8; Against 0; Abstentions 0)
967. SPITFIRE LEISUREDROME
REPORT HPC/11/06 contains details of the proposed sale of the
Leisuredrome and a use for the capital receipt.
Proposed by Councillor T Hutt
Seconded by Councillor B Fletcher and
RESOLVED:
1. To receive and note Report HPC/11/06.
2. To receive and note that the Parish Council has accepted an offer for
the sale of the Leisuredrome.
3. To agree in principle to the use of the capital receipt identified in
the Report.
(Voting: For 7; Against 1; Abstentions 0)
Schedule of payments for 8 June 2011
Date Cheque number Payee Amount
25 May 2011 2108 Harmer & Sons (damage to Flower Beds) 42.00
31 May 2011 2109 Staff Costs 4106.92
31 May 2011 2110 Hawkinge Community Centre (Room hire) 63.50
Additional Payments received after publication of schedule to be paid at
this meeting
07 June 2011 2111 Harmer & Sons Ground Maintenance 180.60
07 June 2011 2112 Lyreco uk ltd 505.66
08 June 2011 2113 Clerks expenses 69.55
08 June 2011 2114 Assistant Clerks expenses 44.20
Hawkinge Gazette and Channel Coast News
2011© | 
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