TO: MEMBERS OF HAWKINGE PARISH COUNCIL
YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 13 July 2011 at 7.00pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.
Tina Wiles - Clerk to the Parish Council

OPEN MEETING
The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 8 June 2011, attached.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.

Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix 1.

5. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST

REPORT HPC/11/07 provides details of the handover of the completed Pavilion to the Parish Council, the arrangements for the Official Opening and details of the Exit Strategy and the responsibilities of the Trust as it takes over the running of the Building and the Grounds from the Parish Council.

6. ARRANGEMENTS FOR HAWKINGE FUN DAY – 10 SEPTEMBER 2011

REPORT: The Parish Council will be in attendance at the Fun Day on 10th September 2011 and it is necessary to purchase a second gazebo for use on the day. The Council has in previous years used this Day as an opportunity to seek the views of the public with regard to the Parish Plan and other major projects it has planned.

The Council is requested to provide an outline of the schemes it would like to promote and engage with the local community about this year. Suggested topics include the provision of recreation equipment, promotion of the new sports pavilion and the maintenance of recreation and amenity spaces generally.

7. CHRISTMAS CAROL CONCERT AND CHRISTMAS TREE LIGHTING DECEMBER 2011

REPORT: In previous years the Parish Council has held its Christmas Carol Concert in December and has invited Hythe Town Band and more recently local artists to perform a Christmas repertoire. The three local primary schools are invited to attend and are major contributors to the event.

The Parish Council also provides a lit and decorated Christmas Tree in Canterbury Road, outside the Village Hall which benefits all users of the local shops and the local community generally.

The Council is requested to determine if it wishes to provide these events this coming year.

8. KENT ASSOCIATION OF LOCAL COUNCIL’S – COUNCILLORS’ CONFERENCE 23 JULY 2011

REPORT: A copy of the programme for the Councillor Conference is attached. Councillors are asked to let the Clerk know if they would like to book a place and to note that there are no places left on the afternoon workshops.
 

9. FINANCE AND GENERAL PURPOSES COMMITTEE – 6 JULY 2011

To receive and adopt the minutes of the Finance and General Purposes Committee of 6th July 2011. With the exception of the minute relating to Frank and Betty’s Field which is on this agenda at item number 10 (To Follow)

RECOMMENDATION: To receive and adopt the minutes of the Finance and General Purposes Committee of 6th July 2011.

10. FRANK AND BETTY’S FIELD

On 6 July 2011, the Finance and General Purposes Committee considered report FC/11/05 which provides an update with regard to the management plan and a request for funds to enable further works to be carried out on behalf of the Council.

The Committee:
RESOLVED TO RECOMMEND TO THE PARISH COUNCIL
To make provision for funding of up to £1,000 for the maintenance works to be undertaken.

11. PLANNING MATTERS

To receive the minutes of the meeting of the Planning and Development Committee of 28 June 2011 giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement.

At the Annual Parish Council Meeting on the 18th May the Council nominated four Councillors on to the Planning and Development Committee. The quorum for the meeting is three and due to Councillors offering their apologies it has been necessary to cancel some meetings.

The Council is requested to nominate two further Councillors on to this Committee to ensure the business of the Council is transacted. The Committee meets every other Tuesday afternoon at 2.30pm at the Hawkinge Community Centre.

RECOMMENDATION:
1. To receive and adopt the minutes of the Planning and Development Committees of 28 June 2011.
2. To nominate two additional Councillors to serve on the Planning and Development Committee

Please contact the Clerk if you would like to view the plans before the meeting.

12. CORRESPONDENCE

There are no items of correspondence attached.

13. EXCLUSION OF THE PUBLIC

To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.

14. SALE OF SPITFIRE LEISUREDROME
The Clerk will give an update on the progress of the sale.

Schedule of payments for 13 July 2011

Date Cheque number Payee Amount

13 June 2011 Orange telephones 61.07
13 June 2011 2115 Gopak Ltd (Football Pavilion) 2485.46
13 June 2011 2116 SLCC Enterprises (Clerks conference) 48.00
22 June 2011 2117 GPM Partnership ( football pavilion) 446.40
22 June 2011 2118 A J Locke consulting engineer (football pavilion) 594.00
22 June 2011 2119 GSE Design & Build (Football Pavilion) 99904.00
29 June 2011 2120 Harmer & Sons Ground Maintenance 1924.80
07 July 2011 2121 Staff Costs 4586.55
07 July 2011 2122 E T Bass (PAT testing) 54.00
07 July 2011 2123 R B Print 9.60
07 July 2011 2124 East Kent Hospitals (speech & therapy project) 1383.00
07 July 2011 2125 Harmer & Sons Ground Maintenance 24.00
07 July 2011 2126 John Shelley (football project) 426.00
07 July 2011 2127 Hawkinge Community Centre (Rent & Room hire) 1483.93
07 July 2011 2128 Hawkinge Community Centre (Fun Day) 800.00

Hawkinge Gazette and Channel Coast News 2011©