TO: MEMBERS OF HAWKINGE PARISH COUNCIL
YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 8 June 2011 at 7.00pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.
Tina Wiles
Clerk to the Parish Council

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST
Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 18 May 2011, attached.
 

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.

Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix 1.

5. ANNUAL REPORT

REPORT HPC/11/04 encloses the Annual Report of the Council. It is best practice for the Annual Report to be received by the Council and for it to be made available in public places locally. Copies will be placed in the Hawkinge Parish Council Office, Hawkinge Community Centre and it has been posted on the Parish Council Website and other local websites. (TO FOLLOW)

RECOMMENDATION: To receive and note the Annual Report.

6. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST PAVILION – OFFICAL OPENING

REPORT HPC/11/05 is a joint report to the Parish Council and the Hawkinge Community Football and Sports Trust, and gives details of the progress of the project as it nears completion, its official opening and the handover of the building and the ground to the Trust. (TO FOLLOW)

7. FINANCE AND GENERAL PURPOSES COMMITTEE – 25 MAY 2011

To receive and adopt the minutes of the Finance and General Purposes Committee of 25th May 2011, with the exception of Minute 214, Spitfire Leisuredrome, which is
detailed at item 14 on the agenda.

RECOMMENDATION: To receive and adopt the minutes of the Finance and General Purposes Committee of 25th May 2011, with the exception of Minute 214, Spitfire Leisuredrome.

8. APPOINTMENTS TO OUTSIDE BODIES 2011/12

At the Parish Council meeting held on 18 May 2011minute number 953 refers, the Parish Council made its appointments to outside bodies, a vacancy exists for a second representative to sit on the Village Hall Management Committee. The Council is requested to make a nomination for this position

RECOMMENDATION: To appoint a second Parish Councillor to serve on the Village Hall Management Committee.

9. PLANNING MATTERS

To receive the minutes of the meeting of the Planning and Development Committee of 31 May 2011 giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement. (TO FOLLOW)

RECOMMENDATION: To receive and adopt the minutes of the Planning and Development Committees of 31 May 2011.

Please contact the Clerk if you would like to view the plans before the meeting.

10. VISIT TO HAWKINGE HOUSE

REPORT: Hawkinge House is a new development of care suites providing a new concept in care living. The attached information outlines the facilities that will be available. The residents will be moving in on 15th June 2011. The Clerk has arranged for Councillors to have the opportunity to visit and have a tour of the building on Tuesday 14th June at 11am.

Councillors are asked to let the Clerk know at the meeting if they wish to attend.

11. TOUR OF THE PARISH COUNCIL’S PROJECTS

The Clerk has arranged for Councillors to visit the Hawkinge Allotment, Frank and Betty’s Field and the new Sports Pavilion. Details of the dates and times will be available at the meeting.

12. CORRESPONDENCE

There are no items of correspondence attached.

13. EXCLUSION OF THE PUBLIC

To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.

14. SALE OF SPITFIRE LEISUREDROME

On 25th May 2011 the Finance and General Purposes Committee considered a confidential update which gave details of the progress on the sale of the Spitfire Leisuredrome. The Committee also made recommendations to the Parish Council relating to the use of the capital receipt from the sale. REPORT HPC/11/06 encloses the report which was considered by the Finance and General Purposes Committee and contains the recommendations from the Committee to the Council.

Schedule of payments for 8 June 2011

Date Cheque number Payee Amount

25 May 2011 2108 Harmer & Sons (damage to Flower Beds) 42.00
31 May 2011 2109 Staff Costs 4106.92
31 May 2011 2110 Hawkinge Community Centre (Room hire) 63.50

Hawkinge Gazette and Channel Coast News 2011©