Minutes of a meeting of Hawkinge Parish Council
Held at: Hawkinge Community Centre
18 May 2011

Present: Councillor D Callahan (Chairman), Councillors, B Fletcher, J Heasman, N Hilditch, (arrived late) G Hodgson, T Hutt, and R Lawford

Apologies for Absence: Councillors D Monk (attending Shepway District Council) and G Ward (vacation)

Officer Present: Mrs Tina Wiles (Clerk) Peter Setterfield (Assistant Clerk)

945. APPOINTMENT OF CHAIRMAN

Proposed by Councillor T Hutt
Seconded by Councillor J Heasman and there being no other nominations:

RESOLVED: To appoint Councillor D Callahan as Chairman for 2011/12.

946. DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN

 
Councillor Callahan signed the declaration of acceptance of office.

947. APPOINTMENT OF VICE-CHAIRMAN

Proposed by Councillor D Callahan
Seconded by Councillor G Hodgson and there being no other nominations

RESOLVED: To appoint Councillor T Hutt as Vice-Chairman for 2011/12.

948. DECLARATION OF ACCEPTANCE OF OFFICE OF VICE-CHAIRMAN

Councillor Hutt signed the declaration of acceptance of office.

949. DECLARATIONS OF INTEREST

There were no declarations of interest.

950. MINUTES

The minutes of the meetings held on 13 and 19 April 2011 were submitted, approved as a correct record and signed by the Chairman.

951. FINANCIAL MATTERS

The Clerk circulated the schedule of payments to be made following the meeting. A copy of the schedule is attached as Appendix 1.

Proposed by Councillor T Hutt
Seconded by Councillor G Hodgson and

RESOLVED:

1. To receive and adopt the schedule of payments attached at Appendix 1.

(Voting: For 6; Against 0; Abstentions 0)

952. APPOINTMENTS TO COMMITTEES

REPORT HPC/11/01 details the existing membership of the Committees of the Parish Council and its Working Groups and seeks membership for 2011/12.

Proposed by Councillor D Callahan
Seconded by Councillor J Heasman and

RESOLVED: To make appointments to the Finance and General Purposes Committee, the Planning and Development Committee and the Working Groups for 2011/12 as detailed on Appendix 2 to these minutes.

(Voting: For 7; Against 0; Abstentions 0)

The Chairman adjourned the meeting to allow the public to speak.
The meeting then reconvened.

953. APPOINTMENTS TO OUTSIDE BODIES 2011/12

REPORT HPC/10/02 details the existing Parish Council representatives serving on outside bodies and recommends the appointment of representatives to serve for the following municipal year.

Proposed by Councillor D Callahan
Seconded by Councillor T Hutt and

RESOLVED: To appoint the representatives to the outside bodies for 2011/12 as detailed in Appendix 3, attached.

(Voting: For 7; Against 0; Abstentions 0)

954. CORRESPONDENCE

Correspondence was reported as follows:
i. A letter from Kent Highways dated 26 April 2011 regarding arrangements for vegetation clearance contracts.

The correspondence folder is available to all councillors in the Parish Council Office.

955. EXCLUSION OF THE PUBLIC

Proposed by Councillor D Callahan
Seconded by Councillor T Hutt and

RESOLVED: To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.

(Voting: For 7; Against 0; Abstentions 0)

956. SPITFIRE LEISUREDROME

REPORT HPC/11/03 contains details of a further offer received by the Council for the purchase of the Spitfire Leisuredrome.

An addendum to the report was circulated at the meeting which gave details of an additional amended offer from the original purchaser.

Proposed by Councillor N Hilditch
Seconded by Councillor G Hodgson and

RESOLVED:
1. To receive and note Report HPC/11/03 and the addendum.
2. To delegate authority to the Clerk in consultation with the Chairman and Vice-Chairman to enter into negotiations with the Council’s Agent and to secure the sale.

(Voting: For 7; Against 0; Abstentions 0)

Schedule of payments for 18 May 2011

Date Cheque number Payee Amount
19 April 2011 2085 East Kent Hospitals (speech & therapy project) 3227.00
19 April 2011 2086 John Shelley (football project) 500.00
19 April 2011 2087 Hawkinge Community Centre 75.15
19 April 2011 2088 KALC (training) 144.00
19 April 2011 2089 Richard Tearle (Noticeboard) 200.00
28 April 2011 2090 BT 94.33
09 May 2011 2091 Guy Hollaway (football pavilion) 1503.69
09 May 2011 2092 GPM Partnership ( football pavilion) 982.80
09 May 2011 2093 GSE Design & Build 117801.40
09 May 2011 2094 MLM Building Control (football pavilion) 1200.00
10 May 2011 2095 harmer & sons ground maintenance 255.00
10 May 2011 2096 Kevin Funnell (audit) 260.00
10 May 2011 2097 Hawkinge Community Centre 114.80
10 May 2011 2098 Staff Costs 4497.13
10 May 2011 2099 Shepway District Council (Allotments) 750.00
10 May 2011 2100 John Shelley (football project) 500.00
11 May 2011 Orange telephones 63.26
11 May 2011 2101 Hawkinge Local 33.00

Additional Payments received after publication of schedule to be paid at this meeting

13 May 2011 2102 Lyreco uk ltd 224.40
16 May 2011 2103 John E McMillan (Community Centre) 2277.75
16 May 2011 2104 Clerks expenses 25.58
16 May 2011 2105 Assistant Clerks expenses 11.70
17 May 2011 2106 Kemp Carr Brown & Co (payroll services) 204.00
17 May 2011 2107 Kingsfords (re car park) 276.00

 Hawkinge Gazette and Channel Coast News 2011©