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A G E N D A
1. APPOINTMENT OF CHAIRMAN
2. DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN
3. APPOINTMENT OF VICE-CHAIRMAN
4. DECLARATION OF ACCEPTANCE OF OFFICE OF VICE-CHAIRMAN
5 APOLOGIES FOR ABSENCE
6. DECLARATIONS OF INTEREST
Members of the Council should disclose personal or prejudicial
interest/s in any item/s on this agenda. You have a personal interest if
the issue being discussed in the meeting affects the well-being or
finances of you, your family or your close associates more than most
other people who live in the area affected by the issue. Personal
interests are also matters that relate to an interest you must register.
Prejudicial interests are personal interests that affect you, your
family, or your close associates in the following ways: their finances,
or regulatory functions such as licensing or planning which affect them
and which a reasonable member of the public with knowledge of the facts
would believe likely to harm or impair your ability to judge the public
interest.
If you have a personal interest you must normally declare it at the
meeting. If the personal interest arises because of your membership of
another public body, you only need to declare it if you intend to speak.
If you have both a personal and prejudicial interest you must declare it
and leave the room although you do have the same right as a member of
the public to make representations, give evidence and answer questions
about the matter.
Whenever possible, and if in doubt, advice should be sought from the
Clerk prior to the meeting.
7. MINUTES
To approve and sign the minutes of the meetings held on 13 and 19 April
2011.
8. FINANCIAL MATTERS
The Clerk will report on the schedule of payments to be made following
the meeting. A copy of the schedule is attached.
Please contact the Clerk before the meeting if you have any queries on
the items listed.
RECOMMENDATION: To approve the schedule of payments attached at
Appendix 1.
9. APPOINTMENTS TO COMMITTEES
REPORT HPC/11/01 details the existing membership of the Committees and
Working Groups of the Parish Council and seeks membership for 2011/12.
RECOMMENDATION: To make appointments to the Committees and
Working Groups of the Parish Council for 2011/12.
10. APPOINTMENTS TO OUTSIDE BODIES 2011/12
REPORT HPC/11/02 details the existing Parish Council representatives
serving on outside bodies and recommends the appointment of
representatives to serve for the following municipal year 2011/12.
RECOMMENDATION: To appoint representatives to serve on outside
bodies for 2011/12.
11. CORRESPONDENCE
There are no items of correspondence attached.
12. EXCLUSION OF THE PUBLIC
To exclude the public and press from the meeting by virtue of the Public
Bodies (Admission to Meetings) Act 1960, by reason of the confidential
nature of the business to be transacted.
13. SPITFIRE LEISUREDROME
REPORT HPC/11/03 provides an update on the sale of the Spitfire
Leisuredrome.
Schedule of payments for 18 May 2011
Date Cheque number Payee Amount
19 April 2011 2085 East Kent Hospitals (speech & therapy project)
3227.00
19 April 2011 2086 John Shelley (football project) 500.00
19 April 2011 2087 Hawkinge Community Centre 75.15
19 April 2011 2088 KALC (training) 144.00
19 April 2011 2089 Richard Tearle (Noticeboard) 200.00
28 April 2011 2090 BT 94.33
09 May 2011 2091 Guy Hollaway (football pavilion) 1503.69
09 May 2011 2092 GPM Partnership ( football pavilion) 982.80
09 May 2011 2093 GSE Design & Build 117801.40
09 May 2011 2094 MLM Building Control (football pavilion) 1200.00
10 May 2011 2095 harmer & sons ground maintenance 255.00
10 May 2011 2096 Kevin Funnell (audit) 260.00
10 May 2011 2097 Hawkinge Community Centre 114.80
10 May 2011 2098 Staff Costs 4497.13
10 May 2011 2099 Shepway District Council (Allotments) 750.00
10 May 2011 2100 John Shelley (football project) 500.00
11 May 2011 Orange telephones 63.26
11 May 2011 2101 Hawkinge Local 33.00
Hawkinge Gazette and Channel Coast News 2011© | 
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