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Present: Councillor D Callahan (Chairman), Councillors, B Fletcher, J
Heasman, N Hilditch, G Hodgson, T Hutt, and G Ward.
Apologies for Absence: Councillors D D Monk, R Lawford (Work
commitments)
Officer Present: Mrs Tina Wiles Clerk to the Council
There were no questions from the public.
995. DECLARATIONS OF INTEREST
Councillor J Heasman declared a personal interest in minute 1001
(Village Hall Management Committee) by virtue of the fact that he is on
the Village Hall Management Committee as a Trustee.
996. MINUTES
The minutes of the meeting held on 14 September were submitted, approved
as a correct record and signed by the Chairman.
997. FINANCIAL MATTERS
The schedule of payments to be made following the meeting had been
circulated with the Agenda. A copy of the schedule is attached as
Appendix 1.
Proposed by Councillor T Hutt
Seconded by Councillor B Fletcher and
RESOLVED: To receive and adopt the schedule of payments attached
at Appendix 1.
(Voting: For 7; Against 0; Abstentions 0)
998. NOTICE OF CONCLUSION AUDIT OF ACCOUNTS YEAR ENDED 31 MARCH
2011
The Audit Commission has completed its work on the Parish Council’s
Audit for the year ended 31 March 2011 and has forwarded the Certified
Return. The statutory notices have been displayed.
Proposed by Councillor T Hutt
Seconded by Councillor G Hodgson and
RESOLVED: To receive and note the Certified Annual Return for the
year ended 31 March 2011.
(Voting: For 7; Against 0; Abstentions 0)
FINANCE AND GENERAL PURPOSES COMMITTEE – 5 OCTOBER 2011
To receive the minutes of the Finance and General Purposes Committee of
5th October 2011, with the exception of the minute 242 Response to the
Boundary Commission and minute 245 relating to Report FC/11/06 Review of
Resources.
Proposed by Councillor J Heasman
Seconded by Councillor G Ward and
RESOLVED: To receive and adopt the minutes of the Finance and
General Purposes Committee of 5 October 2011, with the exception of
minute 242 (Boundary Commission for England – Review) and minute 245
(Review of Resources).
(Voting: For 7; Against 0; Abstentions 0)
BOUNDARY COMMISSION FOR ENGLAND – REVIEW
REPORT PC/11/11 enclosed a copy of a letter received from Damian Collins
MP in respect of proposed changes to Parliamentary Constituencies for
future General Elections.
Proposed by Councillor J Heasman
Seconded by Councillor B Fletcher and
RESOLVED:
1. To receive and note the letter dated 13 September 2011 from Damian
Collins.
2. To not support in principle the proposed changes to the Parliamentary
Constituency Boundaries on the following grounds;
Logistically North Downs East should remain part of the Folkestone and
Hythe Parliamentary Constituency as it has very strong transport links
with Folkestone but not with Dover.
Folkestone Secondary Schools service the ward of North Downs East.
To recommend that Saxon Shore be returned to Ashford and North Downs
East remain in Folkestone and Hythe.
Parish Council would be disadvantaged as media and political links are
with Folkestone.
The recently submitted Core Strategy for the period up to 2026 includes
Hawkinge for infrastructure and planning purposes.
The costs of implementing these changes would be detrimental and
unnecessary.
3. To register and attend the Public Hearing in Maidstone on 3 and 4 of
November 2011 to take advantage of the opportunity to make
representation to an Assistant Commissioner.
(Voting: For 7; Against 0; Abstentions 0)
VILLAGE HALL MANAGEMENT COMMITTEE
Councillor Hodgson reported on the recent Village Hall Management
Committee meeting where various works that needed attention were
identified and that the Committee had £6,000 to put towards the cost.
It was also reported that a letter had been received from the Village
Hall Management Committee advising that the Committee had been
unsuccessful in obtaining funding from other external sources.
The Chairman confirmed that the Village Hall was let to the Committee on
a full repairing lease.
Proposed by Councillor D Callahan
Seconded by Councillor T Hutt and
RESOLVED:
To receive and note the report.
To ask the Clerk to prepare a report outlining the options for the
Parish Council as Landlords in response to the request for funding for
essential repairs.
(Voting: For 6; Against 0; Abstentions 1)
HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST PROGRESS REPORT
REPORT PC/11/12 detailed the progress of the Trust from the Opening of
the Pavilion on 16 July to date.
Proposed by Councillor T Hutt
Seconded by Councillor J Heasman and
RESOLVED:
To receive and note Report HPC/11/12
To receive and note the progress of the Trust to date.
To allow the Trust a further 4 months to produce a detailed strategy
report for its future development.
(Voting: For 7; Against 0; Abstentions 0)
PLANNING MATTERS
The minutes of the meeting of the Planning and Development Committee of
6 September and 4 October 2011 listing the planning applications
received since the last meeting of the Council were presented giving
details of the responses for endorsement, sent to the District Council
by the Planning and Development Committee.
The Chairman advised the Council that notification had been received
from Shepway District Council that planning application Y10/0711/SH in
respect of land to the North of Hawkinge Community Centre, a 670 sqm
supermarket had been refused.
Proposed by Councillor J Heasman
Seconded by Councillor G Ward and
RESOLVED:
To receive and adopt the minutes of the Planning and Development
Committee of 6 September and 4 October 2011.
To note that the application had been refused, a copy of the notice
attached as Appendix 2.
(Voting: For 7; Against 0; Abstentions 0)
CORRESPONDENCE
The Chairman congratulated Councillor T Hutt on the achievement of the
Queen’s Award to Voluntary Service as Station Manager for Folkestone
Coastwatch. This was recently presented to him by the Lord Lieutenant of
Kent.
Proposed by Councillor N Hilditch
Seconded by Councillor D Callahan and
RESOLVED: To congratulate Councillor T Hutt and his team on their
achievement.
Correspondence reported
Kent County Highways advice of works to the A260 Selsted Bends
Letter regarding lighting of beacons for the Diamond Jubilee on 4th June
2012, contact will be made with Hawkinge Cricket Club and Hawkinge
Community Football and Sports Trust to work together to ascertain if it
would be possible to have a bonfire as the Parish Council has no
suitable site of its own
Letter from S Carey, Kent County Councillor, offering assistance to
Parish Councils by way of any minor works that can be undertaken within
her budget.
The Clerk was requested to contact the Community Warden and compile a
list for submission.
EXCLUSION OF THE PUBLIC
Proposed by Councillor D Callahan
Seconded by Councillor T Hutt and
RESOLVED: To exclude the public and press from the meeting by
virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason
of the confidential nature of the business to be transacted.
(Voting: For 7; Against 0; Abstentions 0)
REVIEW OF RESOURCES
REPORT HPC/11/13 detailed the review of the workload to the Assistant to
the Clerk.
Proposed by Councillor T Hutt
Seconded by Councillor B Fletcher and
RESOLVED:
To receive and note Report HPC/11/13
To approve the recommendation set out in the report.
(Voting: For 6; Against 0; Abstentions 1)
SPITFIRE LEISUREDROME
The Clerk reported that the sale is progressing and Council’s Solicitor
is dealing with the final arrangements.
Proposed by Councillor D Callahan
Seconded by Councillor J Heasman and
RESOLVED: To receive and note the update.
(Voting: For 7; Against 0; Abstentions 0)
Schedule of payments for 12 October 2011
Date Cheque number Payee Amount
01 October 2011 Shepway District Council (leisuredrome rates) 438.00
11 October 2011 Orange telephones 70.00
12 October 2010 2233 Hawkinge Community Centre (rent) 1200.00
12 October 2010 2234 Hawkinge Community Centre (Photocopying) 148.50
12 October 2010 2235 Hawkinge Community Centre (Electricity) 75.40
12 October 2010 2236 Hawkinge Community Centre (Room Hire) 48.56
12 October 2010 2237 East Kent Hospitals (speech & therapy project)
1383.00
12 October 2010 2238 Staff Costs 4272.65
12 October 2011 2239 Lyreco uk ltd 36.42
12 October 2011 2240 Harmer and Sons ground maintenance ( memorial)
69.60
12 October 2011 2241 Harmer and Sons ground maintenance ( beds) 25.20
12 October 2011 2242 Harmer and Sons ground maintenance ( verges) 38.40
12 October 2011 2243 Harmer and Sons ground maintenance(football) 120.00
12 October 2011 2244 Clerks expenses 48.10
12 October 2011 2245 Assistant Clerks expenses 25.41
Hawkinge Gazette and Channel Coast News 2011©© | 
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