TO: MEMBERS OF HAWKINGE PARISH COUNCIL
YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 12 OCTOBER 2011 at 7.30pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.
Tina Wiles
Clerk to the Parish Council

OPEN MEETING

The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

 
A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 14 September 2011, attached.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.
Please contact the Clerk before the meeting if you have any queries on the items listed.
RECOMMENDATION: To approve the schedule of payments attached at Appendix 1.

5. NOTICE OF CONCLUSION AUDIT OF ACCOUNTS YEAR ENDED 31 MARCH 2011

REPORT: The Audit Commission has completed its work on the Parish Council’s Audit for the year ended 31 March 2011and has forwarded the Certified Return, a copy of which is attached to this Agenda. The statutory notices have been posted.

RECOMMENDATION: To receive and note the Certified Annual Return for the year ended 31 March 2011.

6. FINANCE AND GENERAL PURPOSES COMMITTEE – 5 OCTOBER 2011

To receive and adopt the minutes of the Finance and General Purposes Committee of 5th October 2011, with the exception of the minute 242 Response to the Boundary Commission and minute 245 relating to Report FC/11/06 Review of Resources, which are on this agenda at item number 7 and 13

RECOMMENDATION: To receive and adopt the minutes of the Finance and General Purposes Committee of 5 October 2011, with the exception of minute 242 Boundary Commission for England - Review and minute 245 (Review of Resources).

7. BOUNDARY COMMISSION FOR ENGLAND – REVIEW

REPORT PC/11/11 encloses a copy of a letter received from Damian Collins MP in respect of proposed changes to parliamentary constituencies for future general elections.

8. VILLAGE HALL MANAGEMENT COMMITTEE

Councillor Hodgson will give an update on the Village Hall Management Committee.

9. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST PROGRESS REPORT

REPORT PC/11/12 details the progress of the Trust from the Opening of the Pavilion on 16 July 2011 to date.

10. PLANNING MATTERS

To receive the minutes of the meeting of the Planning and Development Committee of 6 September and 4 October 2011 giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement.
RECOMMENDATION: To receive and adopt the minutes of the Planning and Development Committee of 6 September and 4 October 2011.
Please contact the Clerk if you would like to view the plans before the meeting.

11. CORRESPONDENCE

There are no items of correspondence attached.

12. EXCLUSION OF THE PUBLIC

To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.

13. REVIEW OF RESOURCES

REPORT HPC/11/13 details the review of the workload to the Assistant to the Clerk.
 

14. SALE OF SPITFIRE LEISUREDROME

The Clerk will give an update on the progress of the sale.

Schedule of payments for 12 October 2011

Payee Amount
Date Cheque number Payee Amount
01 October 2011 Shepway District Council (leisuredrome rates) 438.00
11 October 2011 Orange telephones 70.00
12 October 2010 2233 Hawkinge Community Centre (rent) 1200.00
12 October 2010 2234 Hawkinge Community Centre (Photocopying) 148.50
12 October 2010 2235 Hawkinge Community Centre (Electricity) 75.40
12 October 2010 2236 Hawkinge Community Centre (Room Hire) 48.56
12 October 2010 2237 East Kent Hospitals (speech & therapy project) 1383.00
12 October 2010 2238 Staff Costs 4272.65

Hawkinge Gazette and Channel Coast News 2011©