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Present: Councillor D Callahan (Chairman), Councillors N Hilditch, G
Hodgson, T Hutt and C D Tearle
Apology for Absence: Councillor Ms J Brisley (unwell), John Heasman
(personal), Mrs P Meloy (unwell), and T Ollerenshaw.
Officer Present: Mrs Tina Wiles (Clerk) Peter Setterfield (Assistant
Clerk)
There were no questions from the public.
889. DECLARATIONS OF INTEREST
There were no declarations of interest.
890. MINUTES
Minutes of the meeting held on 10 November 2010 were submitted, approved
as a correct record and signed by the Chairman.
891. FINANCIAL MATTERS
The Clerk circulated the schedule of payments to be made following the
meeting. A copy of the schedule is attached as Appendix 1.
Proposed by Councillor G Hodgson
Seconded by Councillor N Hilditch and
RESOLVED: To receive and adopt the schedule of payments attached
at Appendix 1.
(Voting: For 5; Against 0; Abstentions 0)
892. FINANCE AND GENERAL PURPOSES COMMITTEE – 24 NOVEMBER 2010
The minutes of the Finance and General Purposes Committee of 24 November
2010 were presented. The Clerk said there was additional information
relating to minute 174, Land at Hawkinge Community Centre, this was
contained in an exempt information addendum which was circulated at the
meeting.
Proposed by Councillor T Hutt
Seconded by Councillor C D Tearle and
RESOLVED:
1. To receive the minutes of the Finance and General Purposes Committee
of 24 November 2010.
(Voting: For 5; Against 0; Abstentions 0)
Proposed by Councillor D Callahan
Seconded by Councillor T Hutt and
RESOLVED:
2. To exclude the public and press from the meeting by virtue of the
Public Bodies (Admission to Meetings) Act 1960, by reason of the
confidential nature of the business to be transacted in the update.
(voting: for; 5, Against; 0, Abstentions; 0)
Proposed by Councillor T Hutt
Seconded by Councillor G Hodgson and
RESOLVED:
3. To approve the letter from Kingsfords Solicitors dated 7th December
2010.
4. To note the Council has sufficient reserves to contribute to any
legal costs which may become applicable should the case come before the
court.
(voting: for; 5, Against; 0, Abstentions; 0)
893. BUDGET AND PRECEPT 2011/12
REPORT PC/10/06 concludes the budget-making process for 2011/12 and
makes recommendations to enable the Council to set its Precept for
2011/12 and to notify the tax collecting authority in accordance with
statutory legislation.
Proposed by Councillor T Hutt
Seconded by Councillor C D Tearle and
RESOLVED:
1. To receive and note REPORT PC/10/06
2. To approve the Parish Council’s budget for 2011/12 as set out in
REPORT PC/10/06.
3. To confirm the Precept for 2011/12 in the sum of £110,000 in
accordance with the provisions in Sections 39, 41 and 50 of the Local
Government Finance Act 1992.
4. To authorise the Chairman of the Parish Council to sign the Precept
demand on the District Council.
(Voting: For 5; Against 0; Abstentions 0)
894. PROJECTS UPDATE 21
Projects update number 21 was presented by the Clerk, a copy is
attached.
Proposed by Councillor G Hodgson
Seconded by Councillor N Hilditch and
RESOLVED: To receive and note Update 21.
(Voting: For 5; Against 0; Abstentions 0)
895. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST – UPDATE 4
Update 4 was presented which detailed the progress of the project.
Proposed by Councillor T Hutt
Seconded by Councillor D Callahan and
RESOLVED: To receive and note Update 4.
(Voting: For 5; Against 0; Abstentions 0)
896. PLANNING MATTERS
The minutes of the meetings of the Planning and Development Committees
of 8 and 22 November 2010 listing the planning applications received
since the last meeting of the Council were presented giving details of
the responses for endorsement, sent to the District Council by the
Planning and Development Committee.
Proposed by Councillor J Heasman
Seconded by Councillor G Hodgson and
RESOLVED: To receive and adopt the minutes of the Planning and
Development Committees of 8 and 22 November 2010.
(Voting: For 5; Against 0; Abstentions 0)
897. CORRESPONDENCE
Correspondence was reported as follows:
i. Report of the Community Warden December 2010.
The correspondence folder is available to all councillors in the Parish
Council Office.
Schedule of payments for 8 December 2010
Date Cheque number Payee Amount
11 November 2010 Orange telephones 58.75
16 November 2010 1969 H M Revenue & Customs 212.67
16 November 2010 1970 cancelled
16 November 2010 1971 GPM Partnership (Football Pavilion) 962.33
16 November 2010 1972 A J Locke consulting engineers ltd 935.30
16 November 2010 1973 Guy Holloway Architects 1,389.13
16 November 2010 1974 GSE Design & Build 49,118.53
16 November 2010 1975 Pabro performance films (office) 587.50
29 November 2010 1976 Cowgate Landscaping (Village Hall car park) 348.00
29 November 2010 1977 harmer and sons ground maintenance 822.50
29 November 2010 1978 Clerks salary 1,578.10
29 November 2010 1979 Assistant clerks salary 845.02
29 November 2010 1980 HMRC PAYE and NIC 998.68
29 November 2010 1981 KCC Pension 435.20
Additional Payments received after publication of schedule to be paid at
this meeting.
06 December 2010 1982 Mr & Mrs Stanley (Football project) 75.00
07 December 2010 1983 J Heaseman (reimbursement Xmas concert) 50.25
07 December 2010 1984 Absolute Graphix 231.87
07 December 2010 1985 Assistant clerk expenses 31.60
07 December 2010 1986 P Setterfield (reimbursement) 53.47
07 December 2010 1987 Clerks expenses 69.50
07 December 2010 1988 Lyreco Stationary 497.49
07 December 2010 1989 Hawkinge Primary School (Donation) 30.00
07 December 2010 1990 Churchill School (Donation) 30.00
07 December 2010 1991 South Kent Community Church 150.00
07 December 2010 1992 Society of Local Council Clerks (subscription)
168.00
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