TO: MEMBERS OF HAWKINGE PARISH COUNCIL
YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 12 January 2011 at 7.30pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.
Tina Wiles
Clerk to the Parish Council

OPEN MEETING
The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST
Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.
Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.
If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.
Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES
To approve and sign the minutes of the meeting held on 8 December 2010.

4. CASUAL VACANCY
A casual vacancy has arisen because Joan Brisley is no longer able to continue as a Councillor. Joan Brisley is not on any of the Council’s Committees and it is recommended that in view of the short timescale before the District and Parish Council elections in May 2011, the vacancy is not filled.

5. FINANCIAL MATTERS
The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.

Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix 1.

6. PROJECT UPDATE 22
Update number 22 which gives updates on the Parish Council’s Projects will be circulated at the meeting.

RECOMMENDATION: To receive and note the Update 22.

7. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST – UPDATE 5
Update 5 will be circulated at the meeting.

8. PLANNING MATTERS
To receive the minutes of the meeting of the Planning and Development Committee of 20 December 2010, attached giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement.

RECOMMENDATION: To receive and adopt the minutes of the Planning and Development Committee of 20 December 2010.

Please contact the Clerk if you would like to view the plans before the meeting.

9. CORRESPONDENCE
There are no items of correspondence attached to this agenda.

Appendix 1

Schedule of payments for 12 January 20111

Date Cheque number Payee Amount
13 December 2010 1994 GSE Design & Build 33,034.40
13 December 2010 1995 Royal British Legion Poppy Appeal 100.00
13 December 2010 Orange telephones 62.81
13 December 2010 1996 Hawkinge events committee 1,468.68
15 December 2010 1997 cancelled
17 December 2010 1998 Kingsfords Llp 381.88
04 January 2011 1999 Hawkinge Community Centre 534.86
04 January 2011 2000 Clerks salary 1,543.00
04 January 2011 2001 Assistant clerks salary 669.52
04 January 2011 2002 H M Revenue & Customs 867.91
04 January 2011 2003 K C C Pensions 435.20
04 January 2011 2004 Hawkinge Community Centre 1,263.00
04 January 2011 2005 D Callahan (reimbursement) 11.74

For more information visit  the Hawkinge  Parish Council website