TO: MEMBERS OF HAWKINGE PARISH COUNCIL. YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 15 September at 7.30pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.
Tina Wiles Clerk to the Parish Council

OPEN MEETING

The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.
Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.
If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.
Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 14 July 2010.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.

Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix 1.

5. PLANNING MATTERS

To receive the minutes of the meeting of the Planning and Development Committee of 19 July and 2,16 and 31 August 2010, attached giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement.

RECOMMENDATION: To receive and adopt the minutes of the Planning and Development Committees of 19 July and 2, 16 and 31 August 2010.

Please contact the Clerk if you would like to view the plans before the meeting.

6. PLANNING APPLICATION REFERENCE Y10/0711/SH – LAND TO THE NORTH OF HAWKINGE COMMUNITY CENTRE, HERON FORSTAL AVENUE, HAWKINGE

Erection of a 785 SqM supermarket, together with associated 75 spaces car park (to be shared with Community Centre) access and landscaping.

The Council is requested to determine a response to this application.

7. PLANNING APPLICATION REFERENCE Y10/0738/SH – EMPLOYMENT LAND (PLOTS 1 and 4-18) HURRICANE WAY, HAWKINGE

Outline application for a mixed use development comprising of 5800 SqM of (B1/B8) business units, 3 two storey office buildings (B1 use) totalling 5960 SqM of accommodation, and a retirement village (C2 use) providing 69 cottages, 52 apartments and associated administrative and facilities building, together with access and indicative landscaping with all other matters reserved for future consideration.

The Council is requested to determine a response to the application.

8. PLANNING APPLICATION REFERENCE Y10/0739/SH – EMPLOYMENT LAND (PLOTS 19-21) HURRICANE WAY, HAWKINGE

Mixed used development comprising the erection of 4, three storey blocks providing
8 ground floor commercial units (A1, A2, A3, A5, B1 Uses) and 48, two bedroomed apartments above, together with associated access, parking landscaping and open space.

The Council is requested to determine a response to the application.

9. FINANCE AND GENERAL PURPOSES COMMITTEE – 25 AUGUST 2010

To receive the minutes of the Finance and General Purposes Committee of 25 August 2010.

The Committee resolved to Recommend the Parish Council to endorse a donation to the Hawkinge Events Group of £400 to support the Fun Day in 2010.

RECOMMENDATIONS:
1. To receive the minutes of the Finance and General Purposes Committee of 25 August 2010.
2. To make of donation of £400 to the Hawkinge Events Committee to support the Hawkinge Fun Day 2010.

10.CHRISTMAS CAROL CONCERT ARRANGEMENTS – UPDATE

REPORT: On 14 July 2010, the Parish Council considered arrangements for the above. Councillor Tearle said that he was arranging a Christmas Concert for the Community Centre and would put together a programme for the Parish Council Concert, this would include costings. The three local primary schools have been invited and Selsted School have responded saying they are unable to attend this year.

An update will be given at the meeting.

RECOMMENDATION: To determine the arrangements for the Christmas Concert.

11. CHRISTMAS TREE LIGHTING ARRANGEMENTS – UPDATE

REPORT: On 14 July 2010, the Parish Council considered arrangements for the above. Councillor T Hutt said that he was unable to lead on this project this year. Arrangements have been put in place for a local contractor to undertake the necessary arrangements for the lighting of the tree, within the budget set aside for this project.

RECOMMENDATION: To note the arrangements for the provision of the Christmas Tree.

12. PROJECT UPDATE 18

Project Update 18 including an update on the Hawkinge Football and Sports Pavilion will be circulated at the meeting.

13. CORRESPONDENCE

Letter from KCC regarding repairs at Folkestone Household Recycling Centre, attached.

Schedule of payments for 15 September 2010

Date Cheque number Payee Amount
12 August 2010 1894 Harmer Landscapes 1,197.92
12 August 2010 1895 Salary Parish Clerk 1,549.86
12 August 2010 1896 Salary Assistant Parish Clerk 261.02
12 August 2010 1897 H M Revenue & Customs 833.40
12 August 2010 1898 KCC Pensions 435.20
12 August 2010 1899 BT Home Office 134.53
12 August 2010 1900 Clerks expenses 52.00
11 August 2010 Orange telephones 96.05
24 August 2010 1901 A J Locke consulting engineers ltd 4,676.50
27 August 2010 1902 cancelled
27 August 2010 1903 cancelled
31 August 2010 1904 Dover DC re Hawkinge Hay Day 200.00
31 August 2010 1905 ADM Computing router 199.75
01 September 2010 1906 Lyreco Stationary 134.02
01 September 2010 1907 C Tearle reimbursement for fertilizing football pitch 218.08
01 September 2010 1908 Hawkinge Community Centre Hire 587.80
06 September 2010 1909 John Shelley re HCF&STrust 500.00
06 September 2010 1910 Harmer Landscapes 271.43
07 September 2010 1911 Clerks salary 1,500.64
07 September 2010 1912 Assistant clerks salary 697.88
07 September 2010 1913 H M Revenue & Customs 949.99
07 September 2010 1914 K C C Pensions 435.20
07 September 2010 1915 Clerks expenses 15.60
07 September 2010 1916 Assistant clerks expenses 33.50