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The Chairman will take questions from parishioners. The number of
speakers will be limited to five (time limit 3 minutes).
A G E N D A
1. APOLOGIES FOR ABSENCE
2. DECLARATIONS OF INTEREST
Members of the Council should disclose personal or prejudicial
interest/s in any item/s on this agenda. You have a personal interest if
the issue being discussed in the meeting affects the well-being or
finances of you, your family or your close associates more than most
other people who live in the area affected by the issue. Personal
interests are also matters that relate to an interest you must register.
Prejudicial interests are personal interests that affect you, your
family, or your close associates in the following ways: their finances,
or regulatory functions such as licensing or planning which affect them
and which a reasonable member of the public with knowledge of the facts
would believe likely to harm or impair your ability to judge the public
interest.
If you have a personal interest you must normally declare it at the
meeting. If the personal interest arises because of your membership of
another public body, you only need to declare it if you intend to speak.
If you have both a personal and prejudicial interest you must declare it
and leave the room although you do have the same right as a member of
the public to make representations, give evidence and answer questions
about the matter.
Whenever possible, and if in doubt, advice should be sought from the
Clerk prior to the meeting.
3. MINUTES
To approve and sign the minutes of the meeting held on 13 January 2010.
4. FINANCIAL MATTERS
The Clerk will report on the schedule of payments to be made following
the meeting. A copy of the schedule is attached.
Please contact the Clerk before the meeting if you have any queries on
the items listed.
RECOMMENDATION: To approve the schedule of payments attached at
Appendix 1.
5. PARISH MAINTENANCE CONTRACT
REPORT: The Council is asked to consider waiving Financial Standing
Order 11.1 (h) under the provision of 11.1 (c). This would allow the
Council to continue to use the existing contractor in 2010/11. The
reason for this is that negotiations are in place for the Pavilion to be
built and for the Hawkinge Community Football and Sports Trust to take
over the operation of the building and ground. It would therefore be
reasonable for the current contractor to continue whilst these
arrangements are being made.
RECOMMENDATION: To waive Financial Regulation 11.1 (h) and to
appoint the current contractor for 2010/11.
6. APPOINTMENT OF ASSISTANT CLERK
REPORT: On Arrangements are being made for the position to be
advertised. The Council is asked to delegate Authority to the Clerk and
the Chairman to make the appointment.
6. PROJECT UPDATE
Update number 12 will be circulated at the meeting.
7. PLANNING MATTERS
To receive the minutes of the meeting of the Planning and Development
Committee of 1 February 2010, listing the planning applications received
since the last meeting of the Council are attached, giving details of
the responses sent to the District Council by the Planning and
Development Committee for endorsement.
RECOMMENDATION: To receive and adopt the minutes of the Planning
and Development Committees of 11 January 2010.
Please contact the Clerk if you would like to view the plans before the
meeting.
8. CORRESPONDENCE
There are no items of correspondence attached to this agenda.
Schedule of payments for 10 March 2010
Date Cheque number Payee Amount
12 February 2010 1796 KOS Media advertisement assistant to clerk 333.11
10 March 2010 1797 HMRC 564.71
10 March 2010 1798 KCC Pensions 416.93
10 March 2010 1799 Salary 1,496.84
10 March 2010 1800 Kingsfords Solicitors for Lease at Community Centre
1,518.75. | 
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