TO: MEMBERS OF HAWKINGE PARISH COUNCIL YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 10 FEBRUARY 2010 at 7.30pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.
Tina Wiles Clerk to the Parish Council

OPEN MEETING

The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 13 January 2010.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.
Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix 1.

5. APPOINTMENT OF ASSISTANT CLERK

REPORT: On 18 November 2009, minute 787, the Parish Council resolved to appoint an Assistant Clerk from 1 April 2010. The position will be advertised shortly and the Council is asked to delegate Authority to the Clerk and the Chairman to make the appointment.

RECOMMENDATION: To delegate authority to the Clerk and the Chairman to appoint an Assistant Clerk.

6. PROJECT UPDATE

Update number 12 will be circulated at the meeting.

7. PLANNING MATTERS

To receive the minutes of the meeting of the Planning and Development Committee of 1 February 2010, to be circulated at the meeting, listing the planning applications received since the last meeting of the Council are attached, giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement.

RECOMMENDATION: To receive and adopt the minutes of the Planning and Development Committees of 1 February 2010.

Please contact the Clerk if you would like to view the plans before the meeting.
8. CORRESPONDENCE

There are no items of correspondence attached to this agenda.

Schedule of payments for 10 February 2010

Date Cheque number Payee Amount

10 February 2010 1786 HMRC 564.51
10 February 2010 1787 Salary 1,497.04
10 February 2010 1788 KCC Pensions 416.93
10 February 2010 1789 Four Jays for Jan 2010 103.40
10 February 2010 1790 John Shelley VAT and Charitable Status advice 1,078.00
10 February 2010 1791 Harmer Landscapes, Football pitch & flowerbeds 544.75
10 February 2010 1792 Clerks expenses 13.39
10 February 2010 1793 British Telecom Home Office 96.29