TO: MEMBERS OF HAWKINGE PARISH COUNCIL
YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 8 December 2010 at 7.30pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.
Clerk to the Parish Council

OPEN MEETING

The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).
A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 10 November 2010.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.
Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix 1.

5. FINANCE AND GENERAL PURPOSES COMMITTEE – 24 NOVEMBER 2010

To receive the minutes of the Finance and General Purposes Committee of 24 November 2010, attached, with the exception of minute 175 which is considered at item 6 on this Agenda.

RECOMMENDATION: To receive and adopt the minutes of the Finance and General Purposes Committee of 24 November 2010.

6. BUDGET AND PRECEPT 2011/12

REPORT PC/10/06 concludes the budget-making process for 2011/12 and makes recommendations to enable the Council to set its Precept for 2011/12 and to notify the tax collecting authority in accordance with statutory legislation.

RECOMMENDATIONS:

1. To receive and note REPORT PC/10/06

2. To approve the Parish Council’s budget for 2010/11 as set out in REPORT PC/10/06.

3. To confirm the Precept for 2011/12 in the sum of £110,000 in accordance with the provisions in Sections 39, 41 and 50 of the Local Government Finance Act 1992.

4. To authorise the Chairman of the Parish Council to sign the Precept demand on the District Council.

7. PROJECT UPDATE 21

Update number 21 which gives updates on the Parish Council’s Projects will be circulated at the meeting.

RECOMMENDATION: To receive and note the Update 21.

8. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST – UPDATE 4

Update 4 attached is a joint update to the Parish Council and the Hawkinge Community Football and Sports Trust which gives details on the progress of the project.

9. PLANNING MATTERS

To receive the minutes of the meeting of the Planning and Development Committee of 8 and 22 November 2010, attached giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement.

RECOMMENDATION: To receive and adopt the minutes of the Planning and Development Committees of 8 and 22 November 2010.

Please contact the Clerk if you would like to view the plans before the meeting.

10. CORRESPONDENCE

There are no items of correspondence attached to this agenda.

Schedule of payments for 8 December 2010

Date Cheque number Payee Amount
11 November 2010 Orange telephones 58.75
16 November 2010 1969 H M Revenue & Customs 212.67
16 November 2010 1970 cancelled
16 November 2010 1971 GPM Partnership (Football Pavilion) 962.33
16 November 2010 1972 A J Locke consulting engineers ltd 935.30
16 November 2010 1973 Guy Holloway Architects 1,389.13
16 November 2010 1974 GSE Design & Build 49,118.53
16 November 2010 1975 Pabro performance films (office) 587.50
29 November 2010 1976 Cowgate Landscaping (Village Hall car park) 348.00
29 November 2010 1977 harmer and sons ground maintenance 822.50
29 November 2010 1978 Clerks salary 1,578.10
29 November 2010 1979 Assistant clerks salary 845.02
29 November 2010 1980 HMRC PAYE and NIC 998.68
29 November 2010 1981 KCC Pension 435.20