TO: MEMBERS OF HAWKINGE PARISH COUNCIL. YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 10 November at 7.30pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.
Tina Wiles Clerk to the Parish Council

OPEN MEETING

The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).
A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 13 October 2010.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.
Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix 1.

5. FINANCE AND GENERAL PURPOSES COMMITTEE – 27 OCTOBER 2010

To receive the minutes of the Finance and General Purposes Committee of 27 October 2010, attached, with the exception of minute 164 which is considered at item 6 on this Agenda.

RECOMMENDATION: To receive and adopt the minutes of the Finance and General Purposes Committee of 27 October 2010.

6. BUDGET AND PRECEPT 2011/12

On 27 October the Finance and General Purposes Committee considered REPORT FC/10/06 which concludes the budget-making process for 2011/12 and makes recommendations to enable the Council to set its Precept for 2011/12 and to notify the tax collecting authority in accordance with statutory legislation.

The Committee;

RESOLVED TO RECOMMEND TO THE PARISH COUNCIL

2. To approve the Parish Council’s budget for 2010/11 as set out in REPORT FC/10/06.

3. To confirm the Precept for 2010/11 in the sum of £110,000 in accordance with the provisions in Sections 39, 41 and 50 of the Local Government Finance Act 1992.

4. To authorise the Chairman of the Parish Council to sign the Precept demand on the District Council.

7. TRANSPORTATION PROJECTS

REPORT PC/10/04 provides a progress update of the two schemes highlighted by the Parish Council using Section 106 Monies allocated for transportation projects in Hawkinge.

8. PROJECT UPDATE 20

Update number 20 which gives updates on the Parish Council’s Projects will be circulated at the meeting.

RECOMMENDATION: To receive and note the Update 20.

9 HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST – UPDATE 3

Update 3 attached is a joint update to the Parish Council and the Hawkinge Community Football and Sports Trust which gives details on the progress of the project.
RECOMMENDATIONS:

1. To receive and note Update Number 3.

2. To note the arrangements made by the Hawkinge Community Football and Sport Trust for the maintenance and caretaking of the Ground.
 

10. PLANNING MATTERS

To receive the minutes of the meeting of the Planning and Development Committee of 11 and 25 October 2010, attached giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement.

RECOMMENDATION: To receive and adopt the minutes of the Planning and Development Committees of 11 and 25 October 2010.

Please contact the Clerk if you would like to view the plans before the meeting.

11. CORRESPONDENCE

There are no items of correspondence attached to this agenda.

Schedule of payments for 9 November 2010

Date Cheque number Payee Amount

13 October 2010 1945 Hawkinge events committee 400.00
15 October 2010 1946 Guy Holloway Architects 1,674.78
15 October 2010 1947 GSE Design & Build 45,510.11
15 October 2010 1948 A J Locke consulting engineers ltd 817.80
15 October 2010 1949 GPM Partnership (Football Pavilion) 874.20
15 October 2010 1950 MLM Consulting engineers 1,175.00
25 October 2010 1951 cancelled
25 October 2010 1952 Hawkinge Allotment Society 52.96
25 October 2010 1953 East Kent Hospitals University 2,305.00
26 October 2010 1954 harmer landscapes 1,024.60
29 October 2010 1955 Kingsfords Llp (Football project) 1,300.00
01 November 2010 1956 Clerks salary 1,543.00
01 November 2010 1957 Assistant clerks salary 691.41
01 November 2010 1958 HMRC PAYE and NIC 680.37
01 November 2010 1959 KCC Pension 435.20
01 November 2010 1960 Assistant clerks expenses 26.80