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Present:
Councillor D Callahan (Chairman), Councillors J Heasman, N Hilditch, G
Hodgson, T Ollerenshaw, P Meloy, and C D Tearle
Apology for Absence: Councillor Ms J Brisley (unwell) Mrs P Meloy
(holiday) and T Hutt (compassionate grounds)
Officer Present: Mrs Tina Wiles (Clerk)
Note: Prior to the commencement of the meeting the Council received a
presentation from Veolia Water concerning the Statutory Water Resources
Management Plan.
There were no questions from the public.
868. DECLARATIONS OF INTEREST
There were no declarations of interest.
869. MINUTES
Minutes of the meeting held on 15 September 2010 were submitted,
approved as a correct record and signed by the Chairman.
870. FINANCIAL MATTERS
The Clerk circulated the schedule of payments to be made following the
meeting. A copy of the schedule is attached as Appendix 1.
Proposed by Councillor C D Tearle
Seconded by Councillor G Hodgson and
RESOLVED: To receive and adopt the schedule of payments attached
at Appendix 1.
(Voting: For 5 Against 0; Abstentions 1)
871. FINANCE AND GENERAL PURPOSES COMMITTEE – 30 SEPTEMBER 2010
The minutes of the Finance and General Purposes Committee of 30
September 2010 were presented.
Proposed by Councillor J Heasman
Seconded by Councillor N Hilditch and
RESOLVED:
1. To receive the minutes of the Finance and General Purposes Committee
of 30 September 2010.
(Voting: For 5; Against 0; Abstentions 1)
872. PROJECTS UPDATE 19
Projects update number 19 was presented by the Clerk, a copy is
attached. The update included full details of the progress of the
Football Pavilion with specific reference to the issue of notices under
the Dog Control Order of 2006.
Proposed by Councillor N Hilditch
Seconded by Councillor G Hodgson and
RESOLVED:
1. To receive and note Update 19.
2. To authorise the issue of notices under the Dog Control Order of 2006
on the Parish Football Ground.
(Voting: For 4; Against 0; Abstentions 2)
873. PLANNING MATTERS
The minutes of the meeting of the Planning and Development Committee of
13 September 2010 listing the planning applications received since the
last meeting of the Council were presented giving details of the
responses for endorsement, sent to the District Council by the Planning
and Development Committee.
Proposed by Councillor C D Tearle
Seconded by Councillor N Hilditch and
RESOLVED:
1. To receive and adopt the minutes of the Planning and Development
Committee of 13 September 2010.
2. To ask the Committee to add Councillor J Heasman to this list of
apologies for absence.
(Voting: For 5; Against 0; Abstentions 1)
874. ARRANGEMENTS FOR REMEMBRANCE DAY 3 AND 14 NOVEMBER 2010
The Clerk circulated a letter from the Royal British Legion which gave
details of a Remembrance Service to be held at the Memorial in Hawkinge
Cemetery on Wednesday 3 November 2010 which would also be attended by
local schools. The Chairman and Vice-Chairman will attend and lay a
wreath on behalf of the Parish Council.
On Sunday 14 November 2010 there will be a Remembrance Service at the
War Memorial at the Leisuredrome at 10.00am, followed by a Remembrance
Service at St Luke’s Church at 10.30am. This will then be followed by a
short service at St Peter’s Church Swingfield at noon, where the
Chairman and Vice-Chairman will lay wreaths on behalf of the Parish
Council.
All Councillors are welcome to attend these Services.
Proposed by Councillor D Callahan
Seconded by Councillor C D Tearle and
RESOLVED: To receive and note the arrangements.
(Voting: For 6; Against 0; Abstentions 0)
875. CORRESPONDENCE
Correspondence was reported as follows:
i. Letter from Kent Highways outlining road closure at Gibraltar Lane,
Hawkinge.
ii. Report of the Community Warden October 2010.
The correspondence folder is available to all councillors in the
Hawkinge Community Office.
876. EXCLUSION OF THE PUBLIC
Proposed by Councillor G Hodgson
Seconded by Councillor J Heasman and
RESOLVED: To exclude the public and press from the meeting by
virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason
of the confidential nature of the business to be transacted.
(Voting: For 6; Against 0; Abstentions 0)
877. ICT PROVISION – EVALUATION OF TENDER REPORT
REPORT: On 30th September 2010, minute 159, the Finance and General
Purposes Committee considered Confidential REPORT FC/10/03 which
detailed the results of the tenders for the provision of ICT at the
Parish Council Offices.
Proposed by Councillor C D Tearle
Seconded by Councillor J Heasman and
RESOLVED:
1. To receive and note Report FC/10/03.
2. To appoint Contractor 3 to provide the ICT package.
(Voting: For 5; Against 0; Abstentions 1)
Schedule of payments for 13 October 2010
Date Cheque number Payee Amount
22 September 2010 1922 Glenn Firth Builders (office) 7,755.00
28 September 2010 1923 Westbourne Hygiene re Football Ground 45.24
28 September 2010 1924 Bookers re Football Ground 16.04
30 September 2010 1925 A Blythe re allotments 990.42
30 September 2010 1926 GPM Partnership (Football Pavilion) 8,119.25
30 September 2010 1927 GSE Design & Build 16,636.57
01 October 2010 1928 Clerks expenses 70.68
01 October 2010 1929 Assistant clerks expenses 80.75
11 October 2010 1930 Timberonline.com (allotments) 1,409.12
11 October 2010 1931 T Hutt (reimbursement) 22.10
11 October 2010 1932 G Hodgson (reimbursement) 37.00
11 October 2010 1933 Hawkinge Local 29.00
11 October 2010 1934 Lyreco Stationary 3,278.52
11 October 2010 1935 Hawkinge community centre 1,742.68
11 October 2010 1936 Veolia Water 22.91
11 October 2010 1937 KempCarrBrown Accountants Payroll Services 105.75
11 October 2010 1938 KALC 70.50
11 October 2010 1939 H M Revenue & Customs 680.37
11 October 2010 1940 Assistant Clerk Salary 1,145.44
11 October 2010 1941 Clerks salary 1,627.52
11 October 2010 1942 KCC Pension 435.20
11 October 2010 dd Orange telephones 64.85
11 October 2010 1943 CRC (tasktron limited) 91.64
11 October 2010 1944 J Punnett (Contribution to side gate cost) 250.00
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