TO: MEMBERS OF HAWKINGE PARISH COUNCIL.

YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 13 OCTOBER 2010 at 7.30pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.  Tina Wiles Clerk to the Parish Council 

OPEN MEETING

The Chairman will take questions from parishioners.   The number of speakers will be limited to five (time limit 3 minutes).   
 

A G E N D A 
 

1. APOLOGIES FOR ABSENCE 
 

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interests in any items on this agenda.  You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting. 
 

3.       MINUTES

          To approve and sign the minutes of the meeting held on 15 September 2010. 

4. FINANCIAL MATTERS

      The Clerk will report on the schedule of payments to be made following the meeting.  A copy of the schedule is attached.  
 

Please contact the Clerk before the meeting if you have any queries on the  items listed. 
 

RECOMMENDATION:     To approve the schedule of payments attached at Appendix 1. 
 

5. FINANCE AND GENERAL PURPOSES COMMITTEE – 30 SEPTEMBER 2010

To receive the minutes of the Finance and General Purposes Committee of 30 September 2010, attached.with the exception of minute 159(2) which is considered at item 10 on this Agenda. 
 

      RECOMMENDATION:  To receive and adopt the minutes of the Finance and General Purposes Committee of 30 September 2010.  
 

6. PROJECT UPDATE 19

                      Update number 19 which incorporates an update on the Football Project will be circulated at the meeting.           
 

7. PLANNING MATTERS 

To receive the minutes of the meeting of the Planning and Development Committee of 13 September 2010, attached giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement. 
 

   RECOMMENDATION:  To receive and adopt the minutes of the Planning and Development Committees of 13 September 2010. 
 

    Please contact the Clerk if you would like to view the plans before the meeting. 
 

8. ARRANGEMENTS FOR REMEMBRANCE DAY 2010

      On Thursday 11 November 2010 there will be a Remembrance Service at the Memorial in Hawkinge Cemetery.  This is attended by the local schools.  The service will take place mid morning.  Further details have been requested and will be available at the meeting.  The Chairman and Vice-Chairman will attend and lay a wreath on behalf of the Parish Council. 
 

On Sunday 14 November 2010 there will be a Remembrance Service at the War Memorial at the Leisuredrome, followed by a Remembrance Service at St Luke’s Church.  This will then be followed by a short service at St Peter’s Church Swingfield where the Chairman and Vice-Chairman will lay wreaths on behalf of the Parish Council. 
 

All Councillors are welcome to attend these Services.  
 

9. CORRESPONDENCE 

Letter from Damian Collins dated 21 September 2010and a copy of the response from the Chairman of the Parish Council. 

10. EXCLUSION OF THE PUBLIC

To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.  
 

11. ICT PROVISION – EVALUATION OF TENDER REPORT

On 30 September 2010 the Finance and General Purposes Committee considered Confidential REPORT FC/10/03 attached,which details the results of the tenders for the provision of ICT at the Parish Council Offices

APPENDIX 1
Schedule of payments for 13 October 2010

Date Cheque number Payee Amount 22 September 2010 1922 Glenn Firth Builders (office) 7,755.00
28 September 2010 1923 Westbourne Hygiene re Football Ground 45.24
28 September 2010 1924 Bookers re Football Ground 16.04
30 September 2010 1925 A Blythe re allotments 990.42
30 September 2010 1926 GPM Partnership (Football Pavilion) 8,119.25
30 September 2010 1927 GSE Design & Build 16,636.57
01 October 2010 1928 Clerks expenses 70.68
01 October 2010 1929 Assistant clerks expenses 80.75