Minutes of a meeting  of Hawkinge Parish Council 16 December 2009 held at: Hawkinge Community Centre
 

Present: Councillor D Callahan (Chairman), Councillors G Hodgson, T Hutt, Mrs P Meloy, T Ollerenshaw and C D Tearle

Apologies for Absence Councillors Ms J Brisley and J Heasman, (unwell), N Hilditch, (work.) All were accepted.
Officer Present: Mrs Tina Wiles (Clerk)


OPEN MEETING

PUBLIC QUESTION AND ANSWER SESSION

There were two questions from the public. These are detailed on the schedule to these minutes.

788. DECLARATIONS OF INTEREST

There were no declarations of interest.

789. MINUTES

Minutes of the meeting held on 18 November 2009 were submitted, and subject to an amendment to record Councillor T Ollerenshaw as voting against the resolutions at minute 786 (Hawkinge Sports Pavilion) were approved as a correct record and signed by the Chairman.

790. FINANCIAL MATTERS

The Clerk circulated the schedule of payments to be made following the meeting. A copy of the schedule is attached as Appendix 1.
Proposed by Councillor T Hutt

Seconded by Councillor C D Tearle and

RESOLVED: To approve the schedule of payments attached at Appendix A.
(voting: For 6; Against 0; Abstentions 0)

791. BUDGET AND PRECEPT 2010/11

REPORT PC/09/13 concludes the budget-making process for 2010/11 and makes recommendations to enable the Council to set its Precept for 2010/11 and to notify the tax collecting authority in accordance with statutory legislation.
Proposed by Councillor C D Tearle

Seconded by Councillor T Hutt and

RESOLVED:

1. To receive and note Report PC/09/13.

2. To approve the Parish Council’s budget for 2010/11 as set out in the attached Appendix.

3. To confirm the Precept for 2010/11 in the sum of £110,000 in accordance with the provisions in Sections 39, 41 and 50 of the Local Government Finance Act 1992.

4. To authorise the Chairman of the Parish Council to sign the Precept demand on the District Council.
(voting: For 5; Against 0; Abstentions 1)

792. FINANCE AND GENERAL PURPOSES COMMITTEE – 25 NOVEMBER 2009

To receive and note the minutes of the meeting in 25 November 2009 which had been circulated with the agenda.

Proposed by Councillor C D Tearle

Seconded by Councillor T Hutt and

RESOLVED: To receive and note the minutes of the Finance and General Purposes Committee of 25 November 2009.

(voting: For 5; Against 0; Abstentions 1)

793. FRANK AND BETTY’S FIELD – MANAGEMENT PLAN

REPORT: On 25th November 2009, the Finance and General Purposes Committee considered a management plan for the above site, which has been drawn up by the White Cliffs Countryside Project. The Aims of the plan reflect the requirements of the Trust and the purpose of the Plan is to ensure the long term management of the site for the benefit of wildlife and local residents.

The Committee considered the plan and had made recommendations which were detailed in full on the agenda for the consideration of the Parish Council.
Proposed by Councillor C D Tearle

Seconded by Councillor T Hutt and

RESOLVED:

1. To approve and adopt the Management Plan subject to the following:

To leave the area adjoining Coombe Wood as natural as possible so as not to disturb the adjoining woodland and wildlife.
To consider the Plan a working document, requiring changes and to make receive regular reports on costings at each stage of the plan implementation.
That no water, fencing or grazing of sheep be put on the land.
To manage the area marked in green on the plan attached to these minutes and footpaths in its proximity until September 2010 and to allow the remainder of the site to evolve naturally.
To write to the properties with adjoining boundaries introducing the Parish Council as owners requesting that no access to the land be made and no dumping of rubbish be permitted on the land.
2. To thank the White Cliffs Countryside Project for its work in the preparation of the Plan.

(voting: For 6; Against 0; Abstentions 0)

794. PROVISION OF COMMUNITY FACILITIES UPDATE NUMBER 10

Projects update number 10 was presented by the Clerk and a copy is attached to these minutes.
Proposed by Councillor G Hodgson

Seconded by Councillor T Hutt and

RESOLVED:

1. To receive and note Update number 10.

(Voting: For 6; Against 0; Abstentions 0)

795. PLANNING MATTERS

The minutes of the meetings of the Planning and Development Committees of 30 November, listing the planning applications received since the last meeting of the Council were circulated with the agenda, giving details of the responses for endorsement, sent to the District Council by the Planning and Development Committee.

Proposed by Councillor T Ollerenshaw

Seconded by Councillor Mrs P Meloy and

RESOLVED: To receive and adopt the minutes of the Planning and Development Committees of 30 November 2009.

(Voting: For 6; Against 0; Abstentions 0)

796. CORRESPONDENCE

The following item of correspondence was reported at the meeting.

i. Advice and Guidance on Gifts and Hospitality from Shepway District Council contained in the Standards Committee Report ST/09/10.

Proposed by Councillor T Hutt

Seconded by Councillor G Hodgson and

RESOLVED: To receive and note the Advice and Guidance on Gifts and Hospitality contained in the Standards Committee Report ST/09/10.
(Voting: For 6; Against 0; Abstentions 0)

797. AGREEMENT RELATING TO INFORMATION TECHNOLOGY EQUIPMENT

On 25 November 2009, the Finance and General Purposes Committee considered an agreement between Shepway District Council and the Parish Council for sale of various pieces of Information Technology equipment from the Hawkinge Partnership to the Parish Council. The equipment was purchased by the Hawkinge Partnership and is used at the Community Centre.

Proposed by Councillor G Hodgson

Seconded by Councillor Mrs P Meloy and

RESOLVED:

1. To receive and note the Report.

2. To authorise the Chairman to sign the Agreement.
(Voting: For 5; Against 0; Abstentions 1)

798. EXCLUSION OF THE PUBLIC

Proposed by Councillor T Hutt

Seconded by Councillor Mrs P Meloy and

RESOLVED: To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.
(Voting: For 5; Against 0; Abstentions 1)

799. CLERK’S SALARY

REPORT PC/09/14 had been circulated with the agenda.
Proposed by Councillor G Hodgson

Seconded by Councillor T Hutt and

RESOLVED:

To note that the Clerk’s salary will increase to SCP 30 from 1 April 2010.
(Voting: For 6; Against 0; Abstentions 0)

APPENDIX 1

Date Cheque number Payee Amount
Schedule of payments for 16 December 2009

16 December 2009 1760 Roger Goodey Carol Concert Band 100.00
16 December 2009 1761 HMRC 676.47
16 December 2009 1762 Salary 1,698.52
16 December 2009 1763 KCC Pensions 449.91
16 December 2009 1764 Hawkinge Community Centre - hire of accomm 139.70
16 December 2009 1765 Society of Local Council Clerks Annual Sub 168.00
16 December 2009 1766 Harmer Landscapes 550.85
16 December 2009 1767 John Shelley 713.00
16 December 2009 1768 KCC office space in Community Office (Sept - Nov) 250.00
16 December 2009 1769 Lyreco stationary 113.65
16 December 2009 1770 Ewart Clough Christmas Tree supplier 184.00
16 December 2009 1771 Hawkinge Primary School Donation 30.00
16 December 2009 1772 Churchill School Donation 30.00
16 December 2009 1773 Selsted Primary School Donation 30.00
16 December 2009 1774
Reimburse Cllr J Heasman for refreshments carol concert 6 Dec 2009
34.74
16 December 2009 1775
Clerks Expenses and reimbur for despatch of bid to Football Foundation
93.27
16 December 2009 1776 Reimbruse Cllr Hutt re Carol Concert and Tree Lighting 88.03
16 December 2009 1777 Four Jays Group hire of loo 106.26

APPENDIX