TO: MEMBERS OF HAWKINGE PARISH COUNCIL
You are requested to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 10 JUNE 2009 at 7.30pm in the Village Hall, Canterbury Road, Hawkinge.
Tina Wiles
Clerk to the Parish Council

OPEN MEETING

The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 13 May 2009.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.

Purchase of Safety Scheme Goalposts at the Football Ground.

As part of the provision of changing rooms project the Finance and General Purposes Committee and the Football Review Group have considered the purchase of new goal posts under the Goalpost Safety Scheme Grant Fund. Applications are welcome from FA affiliated clubs, local authorities and other community groups and are subject to 50% grant funding from the FA.

The goal posts will offer significant benefits to the use of the ground as they are able to be rotated allowing more even use of the ground.

The Parish Council is asked to consider the purchase of 2 sets of goalposts at £1,236.25 each (the cost shown includes the 50% grant funding.)

Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION:

1. To approve the schedule of payments attached at Appendix A.

2. To purchase 2 sets of goal posts under the Safety Goalpost Scheme Grant Fund.

5. FINANCE AND GENERAL PURPOSES COMMITTEE 8 JUNE 2009

To receive and adopt the minutes of the Finance and General Purposes Committee held on 8 June 2009 a copy of which will be circulated.

6. PROJECTS UPDATE

An update will be given at the meeting.

7. REPORT OF THE REPRESENTATIVE ON THE COMMUNITY CENTRE BOARD

Councillor Tearle, the Council’s representative on the Community Centre Board will give an update at the meeting.

8. PLANNING MATTERS

1. The list of planning applications received since the last meeting is attached, giving details of the responses sent to the District Council by the Planning and Development Group for endorsement.

RECOMMENDATIONS:

1. To receive and note the responses of the Planning and Development Group detailed in the report.

Please contact the Clerk if you would like to view the plans before the meeting.

9. CORRESPONDENCE

There are no items of correspondence attached to this agenda.

The general correspondence folder will available at the meeting from the Clerk or can been viewed in the Hawkinge Partnership Office.

Schedule of payments for 10 June 2009


10 June 2009 1662 HMRC 717.77
10 June 2009 1663 KCC Pensions 412.80
10 June 2009 1664 Salary and overtime payment for May 2009 1778.35
10 June 2009 1665 Four Jays for April and May 09 212.52
10 June 2009 1666 Clerk expenses 45.11
10 June 2009 1667 Hawkinge Fun Day Pitch Fee 15.00

Schedule of payments for 13 May 2009


23 April 2009 1649 J E McMillan Surveyors 460.00


13 May 2009 1650 HMRC 611.75
13 May 2009 1651 CC Pensions 425.14
13 May 2009 1652 Salary and Overtime payment for April 2009 1613.38
13 May 2009 1653 Zurich Insurance additional tax element. 111.23
13 May 2009 1654 Clerks Expenses including stationary reimb 125.62
13 May 2009 1655 cancelled
13 May 2009 1656 BT Community Office 63.92
13 May 2009 1657 Four Jays for March 09 111.32
13 May 2009 1658 KCC Pensions reissue of cheque 1612 414.37
13 May 2009 1659 BT Home Office 83.91
13 May 2009 1660 Hire of Com Centre 80.60
13 May 2009 1661 Harmer Landscapes maintenance 257.60