TO: MEMBERS OF HAWKINGE PARISH COUNCIL
YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 16 DECEMBER 2009 at 7.30pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge. Tina Wiles Clerk to the Parish Council

OPEN MEETING

The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

A G E N D A
1. APOLOGIES FOR ABSENCE
2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 18 November 2009.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.
Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix 1.

5. BUDGET AND PRECEPT 2010/11

REPORT PC/09/13 concludes the budget-making process for 2010/11 and makes recommendations to enable the Council to set its Precept for 2010/11 and to notify the tax collecting authority in accordance with statutory legislation.

6. FINANCE AND GENERAL PURPOSES COMMITTEE – 25 NOVEMBER 2009

To receive and note the minutes of the meeting in 25 November 2009 attached.
RECOMMENDATION: To receive and note the minutes of the Finance and General Purposes Committee of 25 November 2009.

7. FRANK AND BETTY’S FIELD – MANAGEMENT PLAN

REPORT: On 25th November 2009, the Finance and General Purposes Committee considered a management plan for the above site, which has been drawn up by the White Cliffs Countryside Project. The Aims of the plan reflect the requirements of the Trust and the purpose of the Plan is to ensure the long term management of the site for the benefit of wildlife and local residents.

The Committee considered the plan in detail and has made the recommendations detailed below for the consideration of the Parish Council.

RESOLVED TO RECOMMEND TO THE PARISH COUNCIL:

1. To approve and adopt the Management Plan subject to the following:

To leave the area adjoining Coombe Wood as natural as possible so as not to disturb the adjoining woodland and wildlife.

To consider the Plan a working document, requiring changes and to make receive regular reports on costings at each stage of the plan implementation.
That no water, fencing or grazing of sheep be put on the land.

To manage the area marked in green on the plan attached to these minutes and footpaths in its proximity until September 2010 and to allow the remainder of the site to evolve naturally.

To write to the properties with adjoining boundaries introducing the Parish Council as owners requesting that no access to the land be made and no dumping of rubbish be permitted on the land.

2. To thank the White Cliffs Countryside Project for its work in the preparation of the Plan.

8. PROJECT UPDATE

Update number 10 will be circulated at the meeting.

9. PLANNING MATTERS

To receive the minutes of the meeting of the Planning and Development Committee of 30 November 2009, listing the planning applications received since the last meeting of the Council are attached, giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement.

RECOMMENDATION: To receive and adopt the minutes of the Planning and Development Committees of 30 November 2009.

Please contact the Clerk if you would like to view the plans before the meeting.

10. CORRESPONDENCE

There is one item of correspondence attached to this agenda.

i. Advice and Guidance on Gifts and Hospitality from Shepway District Council contained in the Standards Committee Report ST/09/10.

RECOMMENDATION: To receive and note the Advice and Guidance.

11. EXCLUSION OF THE PUBLIC

To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.

12. CLERK’S SALARY

REPORT PC/09/14 is attached, not for publication.

13. AGREEMENT RELATING TO INFORMATION TECHNOLOGY EQUIPMENT

On 25 November 2009, the Finance and General Purposes Committee considered an agreement between Shepway District Council and the Parish Council for sale of various pieces of Information Technology equipment from the Hawkinge Partnership to the Parish Council. The equipment was purchased by the Hawkinge Partnership and is used at the Community Centre.

The Committee RESOLVED TO RECOMMEND TO THE PARISH COUNCIL:

1. To authorise the Chairman to sign the Agreement.

PAYMENTS

Date Cheque number Payee Amount

Schedule of payments for 16 December 2009

16 December 2009 1760 Roger Goodey Carol Concert Band 100.00
16 December 2009 1761 HMRC 676.47
16 December 2009 1762 Salary 1,698.52
16 December 2009 1763 KCC Pensions 449.91
16 December 2009 1764 Hawkinge Community Centre - hire of accomm 139.70
16 December 2009 1765 Society of Local Council Clerks Annual Sub 168.00
16 December 2009 1766 Harmer Landscapes 550.85
16 December 2009 1767 John Shelley 713.00
16 December 2009 1768 KCC office space in Community Office (Sept - Nov) 250.00
16 December 2009 1769 Lyreco stationary 113.65
16 December 2009 1770 Ewart Clough Christmas Tree supplier 184.00
16 December 2009 1771 Hawkinge Primary School Donation 30.00
16 December 2009 1772 Churchill School Donation 30.00
16 December 2009 1773 Selsted Primary School Donation 30.00
16 December 2009 1774 Reimburse Cllr J Heasman for refreshments carol concert 6 Dec 2009 34.74
16 December 2009 1775 Clerks Expenses and reimbur for despatch of bid to Football Foundation 93.27