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HAWKINGE PARISH COUNCIL AGENDA 8 JUNE 2005
The next meeting of the Parish Council will be held on Wed. 8th June 2005 at 7.30 p.m. in the Village Hall
OPEN MEETING
The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).
A G E N D A
1 Apologies
2 Minutes
To confirm and sign the minutes of the Annual Meeting held on 11th May 2005
(already circulated).
3 Declarations of Interest
Councillors should disclose personal or prejudicial interest/s in any item/s on this agenda. Councillors with a personal interest must describe and give details of the interest. Unless the personal interest amounts to a prejudicial interest, he/she may participate fully in the meeting. A prejudicial interest is one in which a member of the public, with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice a Councillor’s judgement of the public interest. Anyone with a prejudicial interest must, unless an exception applies or a dispensation has been issued, withdraw from the meeting room.
Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.
4 Casual Vacancy
Mrs Carol Newton has not attended a meeting for six consecutive months and is therefore disqualified. The Council must declare a Casual Vacancy exists, place an official notice in a public place and notify SDC that there is a casual vacancy. SDC will advise the Clerk when the Council may co-opt a new member.
5 Matters arising out of the Minutes
(a) Questions raised by residents at Annual Meeting:
(i) gate for pedestrians at the Incinerator Road entrance to the football ground
(ii) traffic calming for Mill Lane.
(b) KAPC [min. 114(b)] Mr Rodney Williamson will attend the July meeting.
(c) Footpath/Cycleway [min. 93] reply from Mr Stack, Director of Regulatory
Services, SDC (enc.)
(d) KCC – Kent Community Warden appointment for Hawkinge.
6 Reports – Working Groups
Community Liaison
Planning and Development
Public Rights of Way
Finance Group (report of meeting under Finance)
7 Other Bodies
Neighbourhood Management Partnership
Community Centre
Village Hall
The Churchill School – Board of Governors
Hawkinge Primary School – Board of Governors
KAPC, Shepway Area Committee
8 Future of the Spitfire Leisuredrome
Chairman to report.
9 Hawkinge Football Ground
(a) The Football Project – Cllr. Trice
(b) Management of the ground – Cllr. Hodgson
10 Finance
(a) Finance Group meeting – Chairman to report
(b) To approve the Statement of Assurance in the Annual Return for the year ended
31st March 2005 (copy enc.)
(c) Memorial Garden – Cllr. Hogben to report
(d) Payments:
To approve payment of the accounts presented at the meeting (list enc.)
Any queries regarding accounts must be raised with the Clerk before the meeting.
11 Correspondence
(a) Kent Highway Services – County Lengthsmen – a new service to deal with
highways problems for Parish Councils (enc.).
(b) KCC – Overview and Scrutiny of the NHS – Induction Day 15th June (enc.)
(c) Letters from residents – copies enclosed and acknowledgments.
(i) Mr Martin
(ii) Mrs Green
12 Plans
Planning applications received since the last meeting (list enclosed)
Please contact Cllr. Trice if you would like to view the plans before the meeting.
13 CONFIDENTIAL MATTERS
To resolve that because publicity would be prejudicial to the public interest by
Reason of the confidential nature of business to be transacted the public (including the Press) be excluded from the meeting pursuant to the provision of sub section 100 & 102 of the Local Government Act, 1972.
14 HY&CSC - Lease
To receive a letter and enclosures from Kingsfords dated 20th May 2005.
15 Clerk’s Salary – Annual Review
Chairman to report.
Any other matters referred to the confidential section during the meeting
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