News

Minutes of a meeting of Hawkinge Parish Council
Held at: Hawkinge Community Centre
13 April 2011

Present: Councillor D Callahan (Chairman), Councillors J Heasman, N Hilditch, G Hodgson, T Hutt, Mrs P Meloy, T Ollerenshaw, and C D Tearle

Officer Present: Mrs Tina Wiles (Clerk)

Apologies for absence: None

There were no questions from the public.

926. DECLARATIONS OF INTEREST
There were no declarations of interest.

927. MINUTES
Minutes of the meeting held on 9 March 2011 were submitted, approved as a correct record and signed by the Chairman.

928. FINANCIAL MATTERS
The Clerk circulated the schedule of payments to be made following the meeting. A copy of the schedule is attached as Appendix 1.

The Council has received a Non Domestic Rates Demand Notice in respect of the Spitfire Leisuredrome in the sum of £3507.30 for the Financial year 2011/12. The District Council were written to as the Parish Council has received an exemption under Government legislation in previous years. In response the Parish Council has been advised that this is no longer available and the full amount is payable. The sum will be vired from the reserve account to cover this commitment.

Proposed by Councillor C D Tearle
Seconded by Councillor J Heasman and

RESOLVED:
1. To receive and adopt the schedule of payments attached at Appendix 1.
2. To enter a Direct Debit agreement to pay the rates in respect of the Spitfire Leisuredrome on a monthly basis.
3. To transfer funds from the reserve to meet the commitment.

(Voting: For 7; Against 0; Abstentions 1)

929. REVIEW OF PERFORMANE AGAINST TARGETS
REPORT HPC/10/10 sets out progress made in achieving the approved projects using Section 106 funds from the Community Facilities and Transportation funds available in Hawkinge.

Proposed by Councillor T Hutt
Seconded by Councillor G Hodgson and

RESOLVED:
1. To receive and note Report HPC/10/10
2. To continue work to provide two Multi User Games Areas.
3. To pursue a traffic management scheme in Mill Lane.
4. To write to Kent Highways with a copy to the County Councillor requesting that the overgrown vegetation in the verges on Mill Lane be cut back.
5. To work with Kent Highways to provide alternative schemes using the funds available.

(Voting: For 8; Against 0; Abstentions 0)

930. PARISH COUNCIL TARGETS AND OBJECTIVES 2011/14
REPORT HPC10/11 sets out areas for development and targets and objectives to focus its work over a three year period.

Proposed by Councillor J Heasman
Seconded by Councillor N Hilditch and

RESOLVED:
1. To receive and note report HPC/10/11
2. To continue the work detailed in paragraphs 2 to 10 of the Report.

(Voting: For 7; Against 0; Abstentions 1)

931. DATE OF ANNUAL PARISH COUNCIL MEETING – 18 MAY 2011
Councillors noted that the Annual Parish Council meeting will take place on Wednesday 18th May 2011. This will allow sufficient time for the summons to be served following the Parish Council Elections on 5 May 2011.

932. FINANCE AND GENERAL PURPOSES COMMITTEE – 24 MARCH 2011
To receive the minutes of the Finance and General Purposes Committee of 24 March 2011.

Proposed by Councillor C D Tearle
Seconded by Councillor J Heasman and

RESOLVED: To receive and adopt the minutes of the Finance and General Purposes Committee of 24 March 2011.

(Voting: For 7; Against 0; Abstentions 1)

933. PROJECTS UPDATE 25
Projects update number 25 was presented by the Clerk, a copy is attached.

Proposed by Councillor G Hodgson
Seconded by Councillor N Hilditch and

RESOLVED: To receive and note Update 25.

(Voting: For 7; Against 0; Abstentions 1)

934. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST – UPDATE 7
Update 7 is a joint update to the Parish Council and the Hawkinge Community Football and Sports Trust which gives details on the progress of the project.

Proposed by Councillor J Heasman
Seconded by Councillor N Hilditch and

RESOLVED: To receive and note Update 2010/7.

(Voting: For 7; Against 0; Abstentions 1)

935. PLANNING MATTERS
The minutes of the meeting of the Planning and Development Committee of 28 March 2011 listing the planning applications received since the last meeting of the Council were presented giving details of the responses for endorsement, sent to the District Council by the Planning and Development Committee.

Proposed by Councillor T Hutt
Seconded by Councillor P Meloy and

RESOLVED: To receive and adopt the minutes of the Planning and Development Committee of 28 March 2011.

(Voting: For 6; Against 0; Abstentions 2)

936. CORRESPONDENCE
Correspondence was reported as follows:
No report of the Community Warden for March 2011 as Tanya Clark was on sick leave. (i) Notification of Parish and Town Council Seminar on 17 June to be held over until the new Council is elected.

The correspondence folder is available to all councillors in the Hawkinge Parish Council Office.

937. EXCLUSION OF THE PUBLIC

Proposed by Councillor C D Tearle
Seconded by Councillor J Heasman and

RESOLVED: To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.

(Voting: For 8; Against 0; Abstentions 0)

The Chairman adjourned the meeting for 5 minutes after which the meeting reconvened.

938. SPITFIRE LEISUREDROME
REPORT HPC/10/12 provides details of a proposal received by the Council for the purchase of the Spitfire Leisuredrome. An addendum providing details of a further offer was circulated at the meeting.

Proposed by Councillor C D Tearle
Seconded by Councillor J Heasman and

RESOLVED:
1. To proceed with the sale of the Spitfire Leisuredrome to the purchaser detailed in the addendum to confidential Report HPC/10/12 circulated at the meeting.
2. To instruct the Council’s Solicitor to prepare draft contracts for the sale.

939. PARISH MAINTENANCE CONTRACTS
REPORT HPC/10/13 provides details for the renewal of the Council’s Grounds Maintenance Contract for 2011/12 and beyond.

Proposed by Councillor C D Tearle
Seconded by Councillor J Heasman and

RESOLVED:
1. To receive and note Report HPC/10/13.
2. To waive Financial Regulation 11.1(h) under the provision of 11.1(c) and to appoint the current contractor for 2011/12
3. To renew the maintenance contract with the Council’s existing contractor for two years.

(Voting: For 6; Against 0; Abstentions 2)

940. CANTERBURY ROAD FLOWERBEDS
REPORT: PC/10/14 sets out the additional quotations for the schemes requested by the Council at its meeting on 9 March 2011.

Proposed by Councillor D Callahan
Seconded by Councillor C D Tearle and

RESOLVED:
1. To receive and note REPORT PC/10/14.
2. To ask Shepway District Council to grant the release of funds from the Section 106 Transportation Allocation to pay for the flowerbed enhancements as these form part of the highway in Canterbury Road and upon receipt of this confirmation, to reconsider the options contained in the Report.

(Voting: For 7; Against 1; Abstentions 0)

Schedule of payments for 13 April 2011

Date Cheque number Payee Amount
11 March 2011 Orange telephones 61.54
15 March 2011 2053 Harmer & Sons 24.00
15 March 2011 2054 Kingsfords LLp 1,456.80
15 March 2011 2055 Absolute security (office letterbox) 110.70
21 March 2011 2056 MLM Consulting engineers 587.50
21 March 2011 2057 GPM Partnership (Football Pavilion) 982.80
21 March 2011 2058 GPM Partnership (Football Pavilion) 1,050.45
21 March 2011 2059 Guy Holloway Architects 1,418.69
21 March 2011 2060 GSE Design & Build 9,101.38
22 March 2011 2061 Clerk salary adjustment 1,121.46
22 March 2011 2062 Assistant clerk salary adjustment 107.92
24 March 2011 2063 Harmer landscapes 116.16
29 March 2011 2064 HMRC PAYE and NIC 692.66
29 March 2011 2065 KCC Pension 101.97
29 March 2011 2066 Harmer landscapes 732.00
31 March 2011 2067 GSE Design & Build 73,372.03
05 April 2011 2068 Kingsfords (football project) 3572.50
06 April 2011 2069 Staff Costs 4401.71
06 April 2011 2070 Hawkinge Community Centre 1494.44
11 April 2011 Orange telephones 60.59
Additional Payments received after publication of schedule to be paid at this meeting
11 April 2011 2073 BT (Broadband) 130.22
11 April 2011 2074 Veolia Water 41.91
12 April 2011 2075 harmer & sons ground maintenance 130.20
12 April 2011 2076 Clerks expenses 49.45
12 April 2011 2077 Lyreco uk ltd 162.72
12 April 2011 2078 Assistant Clerks expenses 96.91
13 April 2011 2079 GSE Design & Build 33936.57
13 April 2011 2080 GPM Partnership ( football pavilion) 1519.20
13 April 2011 2081 Guy Hollaway (football pavilion) 1418.68
13 April 2011 2082 Guy Hollaway (football pavilion) 1418.66
13 April 2011 2083 John E McMillan (Office architect) 1361.82
13 April 2011 2084 J R Cabinet Makers (village notice board) 1402.80

 Hawkinge Gazette and Channel Coast News 2011©