News

TO: MEMBERS OF HAWKINGE PARISH COUNCIL
YOU ARE HEREBY SUMMONED to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 13 April 2011 at 7.30pm in Hawkinge Community Centre, Heron Forstal Avenue, Hawkinge.
Tina Wiles
Clerk to the Parish Council

OPEN MEETING
The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.
Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.
If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.
Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.


3. MINUTES
To approve and sign the minutes of the meeting held on 9 March 2011.

4. FINANCIAL MATTERS
The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.

The Council has received a Non Domestic Rates Demand Notice in respect of the Spitfire Leisuredrome in the sum of £3507.30 for the Financial year 2011/12. The District Council were written to as the Parish Council has received an exemption under Government legislation in previous years. In response the Parish Council has been advised that this is no longer available and the full amount is payable.

RECOMMENDATION:
1. To approve the schedule of payments attached at Appendix 1.
2. To enter a Direct Debit agreement to pay on a monthly basis.
3. To transfer funds from reserve to meet the demand.

Please contact the Clerk before the meeting if you have any queries on the items listed.

5. REVIEW OF PERFORMANCE AGAINST TARGETS
REPORT HPC/10/10 sets out progress made in achieving the approved projects using Section 106 funds from the Community Facilities and Transportation funds available in Hawkinge.

6. PARISH COUNCIL TARGETS AND OBJECTIVES 2011/14
REPORT HPC/10/11 sets out areas for development and targets and objectives to focus its work over a three year period.

7. DATE OF ANNUAL PARISH COUNCIL MEETING - 18 MAY 2011
Councillors are asked to note that the Annual Parish Council meeting will take place on Wednesday 18th May 2011. This is allow sufficient time for the summons to be served following the Parish Council Elections on 5 May 2011.

8. FINANCE AND GENERAL PURPOSES COMMITTEE
To receive the minutes of the Finance and General Purposes Committee of 24 March 2011, attached.

RECOMMENDATION: To receive and adopt the minutes of the Finance and General Purposes Committee of 24 March 2011.

9. PROJECT UPDATE 25
Update number 25 which gives updates on the Parish Council’s Projects will be circulated at the meeting.

RECOMMENDATION: To receive and note the Update 25.

10. HAWKINGE COMMUNITY FOOTBALL AND SPORTS TRUST – UPDATE 7
Update 8 attached is a joint update to the Parish Council and the Hawkinge Community Football and Sports Trust which gives details on the progress of the project.

RECOMMENDATION: To receive and note Update 2010/7.

11. PLANNING MATTERS
To receive the minutes of the meeting of the Planning and Development Committee of 28 March 2011, attached giving details of the responses sent to the District Council by the Planning and Development Committee for endorsement.

RECOMMENDATION: To receive and adopt the minutes of the Planning and Development Committees of 28 March 2011.

Please contact the Clerk if you would like to view the plans before the meeting.

12. CORRESPONDENCE
There are no items of correspondence attached to this agenda.

13. EXCLUSION OF THE PUBLIC
To exclude the public and press from the meeting by virtue of the Public Bodies (Admission to Meetings) Act 1960, by reason of the confidential nature of the business to be transacted.

14. SPITFIRE LEISUREDROME
REPORT HPC/10/12 provides details of a proposal received by the Council for the purchase of the Spitfire Leisuredrome.

15. PARISH MAINTENANCE CONTRACTS
REPORT HPC/10/13 provides details for the renewal of the Council’s Grounds Maintenance Contract for 2011/12 and beyond.

16. CANTERBURY ROAD FLOWERBEDS
REPORT HPC/10/14 sets out the additional quotations requested by the Council at its Meeting on 9 March 2011.

Schedule of payments for 13 April 2011

Date Cheque number Payee Amount
11 March 2011 Orange telephones 61.54
15 March 2011 2053 Harmer & Sons 24.00
15 March 2011 2054 Kingsfords LLp 1,456.80
15 March 2011 2055 Absolute security (office letterbox) 110.70
21 March 2011 2056 MLM Consulting engineers 587.50
21 March 2011 2057 GPM Partnership (Football Pavilion) 982.80
21 March 2011 2058 GPM Partnership (Football Pavilion) 1,050.45
21 March 2011 2059 Guy Holloway Architects 1,418.69
21 March 2011 2060 GSE Design & Build 9,101.38
22 March 2011 2061 Clerk salary adjustment 1,121.46
22 March 2011 2062 Assistant clerk salary adjustment 107.92
24 March 2011 2063 Harmer landscapes 116.16
29 March 2011 2064 HMRC PAYE and NIC 692.66
29 March 2011 2065 KCC Pension 101.97
29 March 2011 2066 Harmer landscapes 732.00
31 March 2011 2067 GSE Design & Build 73,372.03
05 April 2011 2068 Kingsfords (football project) 3572.50
06 April 2011 2069 Staff Costs 4401.71
06 April 2011 2070 Hawkinge Community Centre 1494.44
11 April 2011 Orange telephones 60.59

Hawkinge Gazette and Channel Coast News 2011©