News

TO: MEMBERS OF HAWKINGE PARISH COUNCIL

You are requested to attend a meeting of the PARISH COUNCIL to be held on WEDNESDAY 9 July 2008 at 7.30pm in the Village Hall, Canterbury Road, Hawkinge.

Tina Wiles
Clerk to the Parish Council

OPEN MEETING
The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Council should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 11 June 2008.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.

Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix A.

5. FINANCE AND GENERAL PURPOSES COMMITTEE – 16 JUNE 2008

To receive the minutes of the Finance and General Purposes Committee of 16 June 2008, attached, with the exception of minute 67, Review of the Football Project and minute 69 Spitfire Leisuredrome – Update detailed below.

The Committee considered the use of the Football Ground for the 2008/09 Season and recommended a layout and scheme of charges to the Parish Council. The Committee;

RESOLVED TO MAKE THE FOLLOWING RECOMMENDATIONS TO THE PARISH COUNCIL:
1. To divide the Ground into three parts which will be called pitches (shown on the attached sketch), with a lay out to include two permanently marked full size pitches.
2. To set the pitch hire charges for 2008/09 as follows:
• £35 per match.
• £28 per match, (concession of 20%) for under 16 years using all or part of any pitch.
• Training Sessions for up to three hours, £28 per pitch for all or any part of a pitch.
3. To appoint Councillor George Hodgson as the bookings co-ordinator on behalf of the Parish Council.
4. To request the payment of booking fees, by cheque payable to the Parish Council by the 14th of each month in respect of all bookings.
5. To contact the Parish Council’s maintenance contractor regarding arrangements for opening and closing the ground.

The Committee also considered Report FC/08/06 which gave a progress report on the sale of the Leisuredrome. The Committee;


RESOLVED TO MAKE THE FOLLOWING RECOMMENDATIONS TO THE PARISH COUNCIL:

1. To write to the District Valuation Officer asking if the property can be removed from the rating list altogether.

2. To write to the Statutory undertakers with the exception of Seeboard requesting that the services to the Leisuredrome be switched off.

3. To adopt the advice of the Council’s agent regarding the terms of the sale of the leisuredrome.

RECOMMENDATIONS:
1. To receive and note the minutes of the Finance and General Purposes Committee of 16 June 2008.
2. To resolved to adopt recommendations 1-5 of the Committee relating to the Football Ground for 2008/09.
3. To resolve to adopt recommendations 1-3 of the Committee relating to the sale of the Leisuredrome.

6. COMMUNITY CENTRE – UPDATE

On 28 June 2008 the Community Centre Board of Trustees held its AGM. The new constitution is now in place the Community Centre is operating as a Company Limited by Guarantee. The existing Trustees with the exception of John Heasman resigned at the meeting. New Trustees were elected, these include Councillors D Callahan, T Hutt and J Heasman. Councillor C Tearle is the Parish Councillors nominated Trustee on the Board.

RECOMMENDATION: To receive and note the update.

7. HAWKINGE FUN DAY – ARRANGEMENTS

Hawkinge Community Fun Day will be held on 13 September 2008. Last year the Parish Council had a marquee at the event and used the opportunity to promote some of its projects. It is suggested that this year the Parish Council participates again using the marquee and banner purchased last year. Councillor D Callahan has offered to act as the co-ordinator for this event, other Councillors are asked to volunteer to produce the material for the Parish Council exhibition. It is hoped that all Councillors will attend the event.

RECOMMENDATION:

1. To participate in the Hawkinge Community Fun Day to be held on 13 September 2008.

2. To appoint a team of volunteer Councillors to co-ordinate, produce and man the Parish Council stand.

8. PLANNING MATTERS

1. The list of planning applications received since the last meeting is attached, giving details of the responses sent to the District Council by the Planning and Development Group for endorsement.

RECOMMENDATION: To receive and note the responses of the Planning and Development Group detailed in the report.

Please contact the Clerk if you would like to view the plans before the meeting.

9. CORRESPONDENCE
There are no items of correspondence attached to this agenda.

The general correspondence folder will available at the meeting from the Clerk or can been viewed in the Hawkinge Partnership Office.