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Hawkinge Parish Council minutes - 9 January 2008
Posted by editor on Feb 17, 2008 - 07:36 PM
Filed under: Local authority, Hawkinge Parish Council Minutes
| Minutes of a meeting of Hawkinge Parish Council Held at: The Village Hall, Hawkinge Date: 9 January 2008 at 7.30pm Present: Councillor D Callahan (Chairman), Councillors J Heasman, G Hodgson, T Hutt, Mrs P Meloy, J Punnett and C D Tearle Apology for Absence: Councillors Ms J Brisley (illness) and P Smith. Officer Present: Mrs Tina Wiles (Clerk) OPEN MEETING PUBLIC QUESTION AND ANSWER SESSION The questions from members of the public are detailed on the attached schedule. The Chairman welcomed Councillors Mrs Meloy and Tearle to their first meeting of the Parish Council. 555. DECLARATIONS OF INTEREST Councillors J Heasman and G Hodgson declared personal and prejudicial interest in minute 561 (Report PC/07/02 - Hawkinge Community Centre) as the Report was about procedural matters they remained in the meeting and took part in the discussion but Councillor J Heasman abstained from voting on this item. Councillor Mrs P Meloy declared a personal and prejudicial interest in minute 562 with specific reference to Planning Application Y07/1467/SH (32-34 Canterbury Road, Hawkinge) and did not take part in the vote to endorse the comments of the Planning and Development Committee. 556. MINUTES Minutes of the meeting held on 12 December 2007 were submitted, approved as a correct record and signed by the Chairman. 557. REVIEW OF THE FOOTBALL PROJECT REPORT HPC/07/03 details the work of the Football Project Review Group and makes recommendations for the future progress of this project. Proposed by Councillor C D Tearle Seconded by Councillor J Punnett and RESOLVED: 1. To receive and note Report PC/07/03. 2. To note that the current plan for a pavilion with an estimated cost of £490,000 is beyond the resources of the Parish Council and therefore the Parish Council cannot allow this to go ahead. 3. To note that changing facilities are required and to provide these the Parish Council is asked to release up to a maximum capital expenditure of £90,000 to be match funded. 4. To allow a project within agreed financial limitations to continue subject to all plans being submitted to the Finance and General Purposes Committee for approval. 5. To ask the Finance and General Purposes Committee to review the whole project including the ground maintenance contracts, in line with recommendations 3 and 4 above with a view to completion in March 2008. (Voting: For 6; Against 1; Abstentions 0) 558. FINANCIAL MATTERS The Clerk circulated the schedule of payments to be made following the meeting. A copy of the schedule is attached as Appendix 1. Proposed by Councillor T Hutt Seconded by Councillor G Hodgson and RESOLVED: 1. To receive and adopt the schedule of payments attached at Appendix 1. 559. PARISH CLERK The Chairman expressed his total confidence in the Clerk. Other councillors spoke in support of the motion. Proposed by Councillor T Hutt Seconded by Councillor G Hodgson and RESOLVED: 1. To support the Clerk, Mrs Tina Wiles, in her work for Hawkinge Parish Council. (Voting: For 6; Against 0; Abstentions 1) 560. APPOINTMENTS TO COMMITTEES AND OUTSIDE BODIES REPORT: On 14 November 2007, minute 533, the Parish Council resolved to continue with three councillors on the Finance and General Purposes Committee and five councillors on the Community Services Advisory Committee and to appoint to the vacancies after the new councillors had been elected. Proposed by Councillor D Callahan Seconded by Councillor G Hodgson and RESOLVED: 1. To appoint Councillor C D Tearle to the Finance and General Purposes Committee. (Voting: For 7; Against 0; Abstentions 0) Proposed by Councillor D Callahan Seconded by Councillor G Hodgson and RESOLVED: 2. To appoint Councillor Mrs P Meloy to the Community Services Advisory Committee. (Voting: For 7; Against 0; Abstentions 0) Proposed by Councillor D Callahan Seconded by Councillor J Punnett and RESOLVED: 3. To appoint Councillor C D Tearle as the Parish Council representative on the Shepway Sports and Leisure Partnership. 4. To appoint Councillor G Hodgson as named deputy. (Voting: For 7; Against 0; Abstentions 0) 561. COMMUNITY CENTRE REPORT HPC/07/02 explains the role of the Parish Council representative as a Trustee and gives details of the progress made to date on the work being undertaken by Case Kent, the consultants working with the Trustees. The Chairman gave a report of a meeting he and the Clerk attended with the Trustees on 2 January 2008 to discuss the details of the Consultant’s Report for Sports and Leisure provision. He said that the Trustees had welcomed the opportunity to discuss the content of the report and had made some valuable comments which the Finance and General Purposes Committee would progress. Proposed by Councillor D Callahan Seconded by Councillor J Punnett and RESOLVED: 1. To receive and note Report HP/07/02. 2. To request that a Parish Council representative be included on any future Trustee or Management Boards. 3. To receive and note the update given by the Chairman. (Voting: For 6; Against 0; Abstentions 1) 562. PLANNING MATTERS 1. The list of planning applications received since the last meeting was reported giving details of the responses sent to the District Council by the Planning and Development Group for endorsement. Proposed by Councillor D Callahan Seconded by Councillor T Hutt and RESOLVED: 1. To receive and endorse the responses of the Planning and Development Group detailed appendix 2. (Voting: For 6; Against 0; Abstentions 0) 563. BUS STOP IN HERON FORSTAL AVENUE REPORT: Councillor Ms J Brisley had asked the Parish Council to consider the above bus stop. The stop is in Heron Forstal Avenue and there is no proper platform to alight on to. It was confirmed at the meeting that a platform was now in place at the Heron Forstal bus stop and a copy of planned improvements to other bus stops in Hawkinge had been received from Kent Highways and this was circulated at the meeting. Proposed by Councillor D Callahan Seconded by Councillor J Heasman and RESOLVED: 1. To receive and note the report. (Voting: For 7; Against 0; Abstentions 0) 564. HAWKINGE COMMUNITY SAFETY DAY – SATURDAY 26 JANUARY 2008 REPORT: Tanya Clark, Community Warden is organising a Community Safety Day on Saturday 26 January 2008 in the Hawkinge Community Centre from 11am to 2pm and has invited a representative from the Parish Council to attend. The purpose of the event is to enable the community to interact with agencies working in the community and the sharing of information. The Parish Council is required to put together a display which includes information and advice about its work. It is important for the Parish Council to be represented as this helps local resident’s feel assured that the Parish Council is working with other organisations to make the community a safer place. The Parish Council could use this opportunity in the development of its Parish Plan. Tanya Clark has confirmed that the cost of the hire of the Community Centre for this event is £90, and the Parish Council is asked to consider a contribution of 50% of this cost. The Hawkinge Neighbourhood Partnership will fund the remaining 50%. Proposed by Councillor D Callahan Seconded by Councillor T Hutt and RESOLVED: 1. To receive and note the report. 2. To nominate Councillors T Hutt and D Callahan to prepare the display information needed and to represent the Parish Council at the Community Safety Day on Saturday 26 January 2008. 3. To make a donation of £45 towards the cost of hire of the Community Centre for this event. (Voting: For 7; Against 0; Abstentions 0) 565. FUTURE EVENTS IN THE SHEPWAY DISTRICT REPORT: Shepway District Council has arranged a meeting to be held on 28 January 2008 at 6pm in the Council Chamber to which Parish Councillors have been invited. The purpose of the meeting is for the District Council to present and explain the revised events procedure to event organisers. The District Council has just completed a review of events policy and procedures with a view to facilitating events more effectively. This will impact on how permission for events to take place on SDC land and public highway is given. It is important for the Parish Council to be represented as the Council is becoming more involved in local community events with other partners. Proposed by Councillor D Callahan Seconded by Councillor C D Tearle and RESOLVED: 1. To receive and note the report 2. To nominate Councillors C D Tearle and J Heasman to represent the Parish Council at the Future Events in the Shepway District meeting on 28 January 2008. (Voting: For 7; Against 0; Abstentions 0) 566. CORRESPONDENCE The following items were reported at the meeting: .i Standards Board - Leisuredrome The Council had been advised that the summary in respect of the Council’s report regarding the Leisuredrome had now been published and was on the Standards Board website. Proposed by Councillor T Hutt Seconded by Councillor J Heasman and RESOLVED: 1. To receive and note the letter. 2. To note that the Parish Council’s formal response is “that the Parish Council notes the outcome from the Standards Board that no action needs to be taken, and has no further comment to make”. (Voting: For 4; Against 2; Abstentions 1) .ii Hawkinge Partnership Annual Meeting Notice of the Hawkinge Partnership Annual Meeting to be held on 8 March 2008 was given. Councillors were asked to let the Clerk know if they could attend. .iii Report of the Community Warden – January 2008 This report was circulated at the meeting. |
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