News

Meeting of HAWKINGE PARISH COUNCIL to be held on WEDNESDAY 9 JANUARY 2008 at 7.30pm in the Village Hall, Canterbury Road, Hawkinge.

Tina Wiles
Clerk to the Parish Council

OPEN MEETING
The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Committee should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 12 December 2007.

4. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.

Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix A

5. PARISH CLERK
Chairman’s comment.

6. APPOINTMENTS TO COMMITTEES AND OUTSIDE BODIES

REPORT: On 14 November 2007, minute 533, the Parish Council resolved to continue with three councillors on the Finance and General Purposes Committee and five councillors on the Community Services Advisory Committee and to appoint to the vacancies after the new councillors had been elected.

The following appointments to committees are required:

Finance and General Purposes Cttee 5 Members Community Services Advisory Cttee
6 Members
Cllr D Callahan (Ch) Cllr P Smith (Ch)
Cllr T Hutt Cllr D Callahan
Cllr P Smith Cllr J Heasman
Vacancy 1 Cllr T Hutt
Vacancy 2 Cllr J Punnett
Vacancy 1

The following appointments to outside bodies are required:

Community Centre Working Group 4 Members
Cllr D Callahan
Cllr P Smith
Vacancy 1
Vacancy 2

Shepway Sports and Leisure Partnership
1 Representative
1 Named Deputy Representative

RECOMMENDATIONS:
1. To make two appointments to the Finance and General Purposes Committee, one appointment to the Community Services Advisory Committee and two to the Community Centre Working Group.
2. To appoint a Parish Council representative and deputy to attend the Shepway Sports and Leisure Partnership meetings.

7. COMMUNITY CENTRE

REPORT HPC/07/02 explains the role of the Parish Council representative as a Trustee and gives details of the progress made to date on the work being undertaken by Case Kent, the consultants working with the Trustees.

The Chairman will also report on a meeting he and the Clerk attended with the Trustees on 2 January 2008 to discuss the details of the Consultant’s Report for sports and Leisure provision.

RECOMMENDATIONS:
1. To receive and note Report HP/07/02.
2. To receive and note the update given by the Chairman.

8. REVIEW OF THE FOOTBALL PROJECT

REPORT HPC/07/03 details the work of the Football Project Review Group and makes recommendations for the future progress of this project.

9. PLANNING MATTERS

1. One planning application have been received since the meeting of the Planning and Development Group and the Parish Council. The application is currently with the Planning and Development Group.

Please contact the Clerk if you would like to view the plans before the meeting.

10. BUS STOP IN HERON FORSTAL AVENUE

REPORT: Councillor Ms J Brisley has asked the Parish Council to consider the above bus stop. The stop is in Heron Forstal Avenue and there is no proper platform to alight on to.

The Community Warden has confirmed that white lines have been marked at the bus stop site which indicates that a platform is going to be placed there. Enquiries have been made with Stage Coach and the District Council and it is hoped that an update will be available at the meeting, to confirm this. A copy of a schedule of Improvements to Bus Stops 16/16A is attached to this agenda.

11. HAWKINGE COMMUNITY SAFETY DAY – SATURDAY 26 JANUARY 2008

REPORT: Tanya Clark, Community Warden is organising a Community Safety Day on Saturday 26 January 2008 in the Hawkinge Community Centre from 11am to 2pm and has invited a representative from the Parish Council to attend.

The purpose of the event is to enable the community to interact with agencies working in the community and the sharing of information. The Parish Council is required to put together a display which includes information and advice about its work.

It is important for the Parish Council to be represented as this helps local residents feel assured that the Parish Council is working with other organisations to make the community a safer place. The Parish Council could use this opportunity in the development of its Parish Plan.

Tanya Clark has confirmed that the cost of the hire of the Community Centre for this event is £90, and the Parish Council is asked to consider a contribution of 50% of this cost. The Hawkinge Neighbourhood Partnership will fund the remaining 50%.

RECOMMENDATIONS:

1. To receive and note the report.
2. To nominate two Parish Councillors to prepare the display information needed and to represent the Parish Council at the Community Safety Day on Saturday 26 January 2008.
3. To make a donation of £45 towards the cost of hire of the Community Centre for this event.

12. FUTURE EVENTS IN THE SHEPWAY DISTRICT

REPORT: Shepway District Council has arranged a meeting to be held on 28 January 2008 at 6pm in the Council Chamber to which Parish Councillors have been invited. The purpose of the meeting is for the District Council to present and explain the revised events procedure to event organisers. The District Council has just completed a review of events policy and procedures with a view to facilitating events more effectively. This will impact on how permission for events to take place on SDC land and public highway is given.

It is important for the Parish Council to be represented as the Council is becoming more involved in local community events with other partners.

RECOMMENDATION:
To nominate two Parish Councillors to represent the Parish Council at the Future Events in the Shepway District meeting on 28 January 2008.

13. CORRESPONDENCE

There are no items of correspondence attached to this agenda.

The general correspondence folder will available at the meeting from the Clerk or can been viewed in the Hawkinge Partnership Office.

APPENDIX 1