News

Minutes of a meeting of HAWKINGE PARISH COUNCIL held on 14th February 2007 at 7.30 p.m. in the Village Hall


Present: Cllr. Callahan (Chairman)

Cllrs. Heasman, Hodgson, Punnett, Trice and Smith


Apologies: Cllr. Ms Brisley (unwell) Cllrs. Avery and Hogben


At 7 pm before the Council meeting started Mr Roger Tilley, Planning Consultant, Tanner & Tilley, gave a short talk on behalf of Graham Care, a private healthcare company, that hopes to shortly submit a planning application to SDC to build a new care development on the Hawkinge aerodrome site. Swingfield Parish Councillors joined the Parish Council to hear the talk by Mr Tilley.

OPEN MEETING

There were no questions from the members of the public who attended the meeting


408 Declarations of Interest

Cllrs. Callahan and Smith declared an interest in planning matters (members of Development Control Committee SDC) they reserved the right to make a decision at District level when they were in possession of all the facts relating to an application. Cllr. Heasman declared an interest in matters concerning the Community Centre and Village Hall (Chairman of the Executive Committee, Community Centre and Chairman of Village Hall Management Committee) Cllr. Hodgson declared an interest in the Community Centre (Trustee) Cllr. Trice declared an interest in the Sports Association (Secretary).


409 Minutes

The minutes of the meeting held on 10th January 2007 were confirmed and signed subject to the following alteration (prop. Cllr. Heasman, sec. Cllr. Hodgson)

Min.407 third paragraph 2nd line delete ‘meeting’ insert ‘council’.


410 Matters arising out of the Minutes

Flag Poles for Memorial Garden

Mr Geoghegan, Community Liaison Manager, KCC, had advised the Council that by the recommendation of Cllr. Susan Carey, the application for a grant of £613.00 for the purchase and installation of the flagpoles had been approved.


411 Reports

(a) Community Liaison

Street Scene Service Standards

The Environmental Services Manager, SDC, had sent copies of a new leaflet published by SDC giving details of the services provided.

(b) Planning and Development

Cllr. Trice said planning applications received and the comments sent to the Planning Department, SDC, are published on the Council’s website. He would like to have somewhere to put the applications for public viewing.

Planning User Group: the next meeting will be on 24th April at 7 pm in the Civic

Centre.

(c) Public Rights of Way

Cllr. Punnett asked whether damaged trees on the green opposite Green Close needed to be replaced. The Clerk will ask the Tree Warden about the condition of the trees.

(d) Finance – no meeting


412 Other Bodies

(a) Neighbourhood Management Partnership

Cllr. Hodgson said the Youth Forum meets alternate Wednesday evenings. There is now a Community Events Group. The Millfield Estate is to have a caretaker appointed shortly.

(b) Village Hall

Cllr. Heasman said emergency repairs were carried out because windows had been broken.



413 Hawkinge Community Centre – Business Plan

The Business Plan prepared by 2amase had been published. As councillors had only just received their copies of the document, it was agreed that a discussion should take place at the next meeting on its content and to consider core funding for the Community Centre. In the meantime councillors could send their comments to the three councillors serving on the HNP Working Group, Cllrs. Callahan, Smith and Hodgson.

The Chairman asked the Council to approve the following recommendations of the Working Group to enable the Business Plan to be implemented. This was agreed.

It was Resolved that the Parish Council endorse the incorporation of the Community Centre; that the Parish Council commission the capacity building work for an external organisation to support the interim period; that the Parish Council continues in its current role as part of the stakeholder group during the interim period of the implementation phase.

(prop. Cllr. Callahan, sec. Cllr. Smith) Votes: For 5 Against 0 Abstention 0

Cllr. Heasman had declared an interest and did not vote


The Chairman advised that HNP had asked the Parish Council to commission any further work connected with the Consultancy due to the fact that it would span two financial years. The accounts are paid by the Partnership.

It was Resolved that the Parish Council commission any further work connected with the Consultancy for the Hawkinge Community Centre. (prop. Cllr. Smith sec. Cllr. Trice) Votes: For 5 Against 0 Abstention 0

Cllr. Heasman had declared an interest and did not vote


414 Projects Group

(a) Minutes of a meeting held on 26th January 2007 were received.

(b) Cllr. Trice said the temporary changing rooms had been broken into. He had

reported it to the Community Warden. The Hawkinge Youth FC is preparing a Development Plan so that they can arrange to meet the FA and apply for grants.

(c) Multi Sport Complex

Camber Sands Parish Council had just had a multi sport complex constructed – a visit to the site had been arranged.

(d) Workshop Day

Mr Len Mayatt, Cultural and Leisure Services Manager, SDC, had been told about the Council’s proposal [min. 386(d)] and asked to contact Cllr. Trice.


415 Village Hall Car Park (min. 399)

Further to the meeting between Mr Stack, Corporate Director – Planning and Environment, Mr Holley, Property Manager, SDC, and councillors held on 9th January, Mr Holley had written regarding the proposed extension to the cycle/footpath through the car park and enclosed a sketch design for the Council to consider (31st January). The layout showed a 3 metre wide cycle/footpath with an appropriate fence protecting the path from the car park and 24 car parking spaces plus 2 disabled parking spaces, subject to the entrance being relocated to a central position.

Cllr. Smith said that in his opinion a survey of the site should be carried out before a decision is taken and he would like to advise the Council of the costs of the survey in the confidential section of the meeting. Further discussion was deferred to the confidential section.


416 Finance

(a) Appointment of a new Clerk [min. 400(a)]

The Chairman advised that there were nineteen applicants for the job and six were put on a short list. The interviews took place on 8th February at the Community Centre and were conducted according to the format recommended by the SLCC.

The councillors had reached a unanimous decision and their recommendation was referred to the confidential section.

(b) Payments

The following accounts were approved for payment (prop. Cllr. Heasman, sec. Cllr. Hodgson) For 5 Against 0 Abstention 1

£
Hawkinge Community Centre (Safety Day) 26.01.07 148.50
Folkestone & Dover Water Services " 21.76
Kingsfords (solicitors) " 836.75
Southern Water 14.02.07 24.90
Hawkinge Village Hall " 60.00
NatWest EBS DD 10.00
Harmer Landscapes 14.02.07 28.20
Staples " 122.04
Clerk's salary " 747.94
Expenses (5 wk month) + tel.a/c " 161.45
Community Centre hire for interviews " 58.10



417 Correspondence

The following correspondence was received and noted:

(a) Mr Martin 4 Pritchard Drive – cycle path and village car parks

(b) KCC – Mobile Library Services: revised time table

(c) Kent Youth Service, Ashford: Shepway Youth Advisory Group - agenda for

meeting on 20th February at 7 pm

(d) CASE – Community Action S.E.Kent: Spring Conference to be held on 8th March

9.30 am to 4.30 pm The Leas Cliff Hall

(e) Sports Development Officer, SDC: Cycling Festival

(f) Victim Support Kent - thank you letter for donation

(g) Mr C.Haydon-Brash – letter dated 10th January

(h) Kent Downs AONB Unit – one copy of “Village Design Statements – Do they

make a difference?”

(i) Rural Social and Communities Division, DEFRA – Review of the Quality Town

and Parish Council Scheme

(j) Kent Police – invitation to a debate on Policing in Shepway Tues. 27th Feb.

at 7 pm in the Council Chamber, Civic Centre


418 Archive storage of PC minutes

Cllr. Trice proposed that the Parish Council deposit past minutes with the Archive Department in the Dover Library keeping only the Minute Books for the past seven years. It was agreed in principle that some books be placed in archive storage.


419 Installation of two remaining litterbins

Cllr. Smith said the Partnership Working Group on litterbins needed the PC’s agreement to install litterbins in Canterbury Road near the bus stop and outside the Community Centre/Post Office footpath. The Council agreed to ask the Partnership to authorise the installation of the bins, making a total of 18 bins in Hawkinge. This complies with the Agreement between SDC and the PC (through the Partnership) for the maintenance and emptying of the bins.

Cllr. Smith stated that SDC is holding two old litterbins that could be placed in Hawkinge provided the Council pays for their installation. He was waiting to hear what the costs would be.


420 Plans

The following planning applications had been received:

Y06/1647/SH & Y06/1648/SH London Ashford Airport, Lydd, Romney Marsh: erection of a terminal building (capable of processing 500,000 passengers per annum) and 637 car parking spaces. Construction of a 294 metre runway together with an additional 150 metre starter extension.

Copies of the applications and accompanying documents could be inspected at the Civic Centre, Folkestone 8.30 am – 5 pm Monday to Friday and online.

No comment

Y07/0038/SH Communications Mast, Crete Road East, Folkestone
Installation of 4 no. 300mm dish antennas to existing telecommunications mast together with ancillary development following removal of 5 no. existing dish antennas. No objections

Y07/0059/SH 72 The Street: erection of a detached chalet bungalow with integral garage together with formation of new vehicular access (re-submission of Y06/0437/SH) Objection on the grounds that the exit is too close to the traffic calming; the PC believes the access is cutting across public land.

Y07/0079/SH Shetlands, Crete Road West: non-compliance with condition 5 of planning permission 92/0860/SH to allow use of garage as living accommodation together with erection of a single storey front extension and increase in roof height with provision of dormer windows and balcony to first floor living accommodation and erection of a detached double garage with games room over (re-submission of Y06/1091/SH). No objections

Y07/0080/SH 1 Harvest Way: non-compliance with condition 3 of planning permission 89/0234/SH to allow the detached workshop to be used as ancillary living accommodation No objections

Y07/0082/SH 3 Maplefield Gardens: height reduction of one prunus spinosa and one hawthorn, coppicing of two hazel trees the subject of Tree Preservation Order No. 17 of 2000 No objections

Y07/0129/SH 4 Oak Drive: extension and alteration to roof together with extension of existing front and rear dormer windows (re-submission of Y06/1400/SH). No objections

Y07/0110/SH Castle Lea, Crete Road West, Folkestone: extension and alterations to existing detached garage to provide a games room (re-submission of Y06/1421/SH). No objections

Y07/0182/SH Land opposite 26,27 and 28 The Mead: formation of hard surfacing to widen existing vehicular access. No objections

Y07/0188/SH 27 Ingram Close: erection of a first floor side extension

No objections

The comments sent by the Planning Group were approved. The last three applications were considered at the meeting.


421 CONFIDENTIAL MATTERS

It was resolved that because publicity would be prejudicial to the public interest by

Reason of the confidential nature of business to be transacted the public (including the Press) be excluded from the meeting pursuant to the provision of sub section 100 & 102 of the Local Government Act, 1972.


422 Hawkinge Football Ground

Three estimates had been received for maintenance of the ground for the coming season. Cllr. Trice said as one estimate had only just been received, he needed time to assess which of the three provided the best value for money.

It was Resolved that Cllr. Trice be delegated to accept the estimate for maintenance of the football ground for the next season provided by the firm offering best value for money up to £7,000.

(prop. Cllr. Smith, sec. Cllr. Callahan) Votes: all in favour


423 Fence – village hall car park

The Council had received replies from two firms to a request for an estimate to replace the fence between the village hall and Saddlerack.

It was Resolved that a quotation from Kings Fencing And Garden Clearance to take down and clear existing close board fence and replace with new timber arris rails and close board fencing using existing concrete posts for £1,275.00 be accepted. (prop. Cllr. Hodgson, sec. Cllr. Heasman) Votes: all in favour


424 Village Hall Car Park

Cllr. Smith stated that the Partnership had offered £10,000 to fund a survey provided the Parish Council would pay £4,000 towards the cost. This would commit the Council to finding the monies to carry out the works required to construct a car park within a reasonable timescale.

It was Resolved that the Council accept the offer from the Partnership to provide £10,000 towards a survey and agree to contribute £4,000 towards the cost.

(prop. Cllr. Hodgson, sec. Cllr. Punnett) Votes: For 5 Against 0 Abstention 1


425 Appointment of new Clerk

The Council accepted the recommendation of the Selection Committee to offer Mrs V. Wiles the above post.

It was Resolved that Mrs Valentina Wiles be offered the post of Clerk to Hawkinge Parish Council and Responsible Finance Officer. The salary will be according to National Agreement for Local Government Employees LC1 Scale Point 22 with incremental increases each year commencing 1st April 2008 up to Point 25.

(prop. Cllr. Trice, sec. Cllr. Hodgson) Votes For 5 Against 0 Abstention 1
The meeting closed at 9.45 pm