News

Minutes of the meeting of HAWKINGE PARISH COUNCIL held on 13th December 2006 at 7.30 p.m. in the Village Hall 


Present: Cllr. Callahan (Chairman)

Cllrs. Heasman, Hogben, Punnett and Trice 


In attendance: Mrs Hardy (Clerk) 


Apologies: Cllrs. Avery (vacation) Ms Brisley (indisposed) Hodgson (work commitment) and Smith (attending a meeting at Shepway District Council) 


OPEN MEETING

The Chairman was handed a petition entitled “Save the Spitfire Leisuredrome and Memorial” by a resident who had collected over 600 signatures. 

Tanya Clark, Community Warden, gave councillors a written report on crime and anti-social behaviour in the village during the past month. People are gathering on the footpath beside the village hall after dark now that lights have been installed. 

END OF OPEN MEETING 


381 Declarations of Interest

Cllr. Callahan declared an interest in planning matters (member of Development Control Committee SDC) he reserved the right to make a decision at District level when he is in possession of all the facts relating to an application. Cllr. Heasman declared an interest in matters concerning the Community Centre and Village Hall (Chairman of the Executive Committee, Community Centre and Chairman of Village Hall Management Committee) Cllr. Trice declared an interest in the Sports Association (Secretary) 


382 Minutes

The minutes of the meeting held on 8th November were approved and signed (prop. Cllr. Punnett, sec. Cllr. Heasman) 

The minutes of an Extraordinary meeting held on 15th November 2006 were confirmed and signed (prop. Cllr. Heasman, sec. Cllr. Punnett) 


383 Matters arising out of the Minutes

Village Car Park – construction of footpath [min. 370 (a)]

The Council was waiting to hear about the site meeting with SDC. Cllr. Heasman said the car parking spaces for the Community Centre had been reassessed by SDC. 


384 Reports

(a) Community Liaison

Cllr. Heasman said the Council’s Christmas Concert was attended by over 300 people and was very successful. Hythe Town Concert Band gave an excellent concert and there were performances by schoolchildren from The Churchill School and Hawkinge Primary School. Tea and mince pies were served and he thanked Cllr. Brisley and others who helped in the kitchen. 

Cllr. Trice proposed a vote of thanks to Cllr. Heasman for arranging and supervising the concert

Cllr. Callahan reported that he had taken Hawkinge Harry to Boulogne on 2nd December to take part in festivities in the town. Four giants from Kent were present. There was a lot of interest in Hawkinge Harry. He thanked everyone who had helped him to load and unload the giant at the Community Centre where it is stored.

(b) Planning and Development – nothing to report

(c) Public Rights of Way

Cllr. Punnett reported an overhanging tree. The problem was referred to the Tree Warden.

(d) Finance – no meeting 


385 Other Bodies

(a) Neighbourhood Management Partnership – no report

(b) Community Centre 

The Chairman said he was involved in the discussions with 2amase. All interested parties had met that day at the Partnership Office to receive a draft Business Plan submitted by the consultants. Three councillors would look at it and report back their recommendations. The plan would then be firmed out so that it can be released for publication.

(c) Village Hall

It was reported that the fence between the footpath and “The Saddlerack” is broken and needs to be replaced. The Parish Council is responsible for the fence. It was agreed that three quotations be sought for a close boarded wooden fence 6’6” in height.

The electrician asked to quote for lights on the car park side of the village hall so that the car park is lit had advised the Clerk that the only type of lighting sufficient for the needs is column lighting. This would be costly and would involve ground works. It was decided to ask for a quotation for lights attached to the village hall and reconsider lighting for the car park at a later date. The Council will talk to the VHMC regarding the electricity supply costs before installation. 


386 Projects Group

(a) The Council received a copy of the minutes of a meeting held on 1st December 

2006. Matters discussed included the maintenance of the football pitches and the temporary changing rooms. Cllr. Trice gave councillors a copy of the Sport and Recreation Plan 2006-2011 that he had up-dated. 

(b) The Football Project 

Cllr. Trice said he intends to contact the Football Association to ask what additional information is needed for the Business and Football Development Plan before they attend the January workshop.


(c) Multi Sport Complex 

The Group intends to visit facilities that have been built by Parish Councils in other villages. 

(d) Youth and Sports Facilities in Hawkinge

The Council received a letter from the Chairman Trustee of Hawkinge Youth & Community Sports Council (3rd December) in which he suggested that there should be a discussion about the overall provision of facilities for young people in Hawkinge. 

Cllr. Trice proposed that the Council hold a workshop in April 2007 - outstanding matters concerning the Community Centre and the Spitfire Leisuredrome should be resolved by then. He suggested that all interested parties including representatives of SDC, HNP, the Community Centre, HY&CSC and the Hawkinge Sports Association be invited to attend the meeting. It was agreed that the aims and objectives for such a meeting be discussed at the January meeting. 


387 Sports Association

The Clerk had written to the Sports Association [min.372] stating the responsibilities of the Parish Council and duties that the SA has agreed to undertake on its behalf. The PC had made provision for a grant to the SA in its budget 2007/08. In view of the fact that the SA has no funds the Clerk asked the Council to consider giving a grant of £500 now to cover the day-to-day running expenses of the football ground.

It was Resolved that a grant of £500 be made to the Sports Association.

(prop. Cllr. Punnett, sec. Cllr. Heasman) Votes: For 3 Against 0 Abstention 1

(Cllr. Hogben abstained and asked to be named) Cllr. Trice had declared an interest and did not vote. 

Cllr. Trice, Secretary, Sports Association reported that a meeting was held on 7th December. Another club has joined the Association – Hawkinge Defiant FC a Senior Football Club that meets the 50% criteria of Hawkinge residents.

The Cricket Club is co-operating to allow use of their changing rooms when Cup matches take place in order to comply with FA rules. The Association has appointed a Fundraising Officer. 

The Association asked the Council to put a figure on the sum that could be spent on smaller maintenance work on the football ground without prior approval.

Cllr. Callahan proposed the amount be fixed at £50 for the time being.

It was Resolved that the Sports Association be advised that £50 may be spent on maintenance work without recourse to the Parish Council. (prop. Cllr. Callahan, sec. Cllr. Heasman) Votes For 2 Against 0 Abstentions 2 (Cllr. Hogben abstained and asked to be named).

Cllr. Trice had declared an interest and did not vote 


388 Finance

(a) The Council received a report from the Council’s Internal Auditor that stated that 

a half year internal audit was carried out and the accounts were found to be entirely in order. He suggested the Risk Assessment be reviewed before the end of year audit. 

The Clerk had attended a SLCC Training Day on 13th November at Lenham (free of charge to members). Two matters were discussed Personnel and Risk Assessment.

Cllr. Avery and the Clerk had attended a Training Day given by Kent County Council on 11th November to receive instructions on how to use the Council’s Web Site. The Web Site is now active and needs to be set up according to the Council’s wishes. 

(b) Recruitment of a new Clerk

Cllrs. Callahan, Avery and the Clerk had composed a suitable advertisement.

The Clerk advised the rates for insertion of the advertisement in the local newspaper. 

It was Resolved that an offer by Kent Regional Newspapers for 3 consecutive insertions in the Folkestone Herald, Dover Express and Hythe and Romney Marsh editions of the Herald and Adscene for £720.00 + VAT be accepted. Prepayment of the advertisement was approved.

(prop. Cllr. Callahan, sec. Cllr. Heasman) Votes: For 4 Against 0 Abstention 1 

(c) Tanya Clerk, Community Warden, had written to invite the Council to a Safety 

Day on 13th January and requested a donation of £250 to fund the hire of the Community Centre (9.30 am to 3 pm) and the purchase of materials.

It was Resolved that a donation of £250 be made to support the Safety Day to be organised by the Community Warden and The Hawkinge Partnership.

(prop. Cllr. Callahan, sec. Cllr. Trice) Votes: For 3 Against 0 Abstentions 2 

(d) Payments

The following accounts were approved for payment (prop. Cllr. Trice, sec. Cllr. Heasman) For 4 Against 0 Abstention 1

ch.date £ 
SDC rates (football ground) DD 21.00 
SDC rates (SL) DD 99.00 
NatWest EBS DD 10.00 
Mrs B.M.Hardy (salary) 13.12.06 747.94 
Mrs B.M.Hardy (expenses) " 61.72 
Cllr. G. Hodgson – expenses 8.11.06 47.00 
Oakover Nurseries 15.11.06 63.45 
McMillan & Associates 1.12.06 593.38 
Michael Simmonds Association 1.12.06 363.20 
Internal Auditor 13.12.06 60.00 
Hawkinge Village Hall " 90.00 
R.K.Mynard (electrician) " 460.60 
Cllr. Trice (reimbursement) " 149.99 
Hythe Town Band " 200.00 
SLCC annual membership fee " 105.00 
Kent Regional Newspapers " 846.00 
Hythe Electrical Services " 270.25 
Hawkinge Sports Association " 500.00 
Cllr. Heasman (Xmas concert refreshments) " 58.33 


389 Correspondence

(a) The District Manager, Victim Support Kent (1st November) advice about the 

local services offered and requesting a donation towards their budget for 2007/08. 

It was Resolved that the Council donate £100 to Victim Support Kent

(prop. Cllr. Hogben, sec. Cllr. Punnett) Votes: all in favour

(b) The following correspondence was received and contents noted: 

Shepway District Council

Local Plan Review – adopted March 2006 - 2 copies 

Planning User Group – copy of minutes of meeting held 8th August.

Peter Wignall, Monitoring Officer – Whistle blowing policy 

Sports Development Team – Challenge du Margat 

Kent County Council

Kent Minerals Development Framework Development Plan Documents

Notice of submission to Secretary of State 

Countryside and Rights of Way Act 2000 Section 47 Redesignation of roads used

as a public path to restricted byway status 

CASE Community Action South East Kent – Annual Report 05/06 and newsletter



390 Plans

(a) Planning Consultant, SDC: Land at Siskin Close outline application for residential

development Y03/1487/SH – request for the Council to withdraw its original objections to the development (letter dated 14th November). Cllr. Callahan advised that the Development Control Committee had granted outline planning permission on 21st November. 

(b) The following planning applications were received and comments sent:

Y06/1400/SH 4 Oak Drive: extension and alteration to roof together with extension of existing front and rear dormer windows: No objections

Y06/1465/SH 8 Pannell Drive: non-compliance with condition 4 of planning permission 97/0133/SH to allow use of garage as living accommodation.

No objections

Y06/1391/SH Killing Wood, Canterbury Road: erection of a 15 metre high telecommunications climbable monopole, 3 no. T-mobile antennas, 2 no. equipment cabinets, 1 no. AC/Link cabinet and ancillary development

Objection on the following grounds:

1. Environmentally unfriendly in this location

2. The area is designated as an area of outstanding natural beauty in the Shepway District Local Plan 

3. The company should investigate the possibility of sharing a pole in the area.

Y06/1451/SH 11 St. Michaels Walk: erection of a two storey front extension.

No objections

Y06/1511/SH Land opposite Gibraltar Farm, Gibraltar Lane: erection of 154 houses and flats, being details pursuant to outline planning permission Y03/0903/SH, condition 1, reserved matters details for layout and access relating to phase 3B (re-submission of Y06/0568/SH)

Comments:

1. Street furniture should be included in the detailed planning consent.

2. Hawkinge Parish Council should be consulted on the use of open spaces within the plan.

3. Any 106 monies from the developments should be allocated to the Parish Council and used for community projects locally.

4. Roads should be adopted by SDC within 2 year from the completion of the site.

5. A vehicle impact study should be carried out on Haven Drive with a special emphasis on the section passing The Churchill School.

6. The Parish Council would prefer natural traffic flow from the development using both Pannel Drive and Page Road, constrained only by normal traffic calming measures.

Y06/1513/SH Land opposite Gibraltar Farm, Gibraltar Lane: erection of 9 houses and provision of parking area being details pursuant to outline planning permission Y06/0754/SH condition 2, reserved matters (details for layout and access) No objections 


The meeting closed at 9.40 pm