News

Agenda for meeting of the PARISH COUNCIL to be held on WEDNESDAY 14 NOVEMBER 2007 at 7.30pm in the Village Hall, Canterbury Road, Hawkinge.

Tina Wiles
Clerk to the Parish Council

OPEN MEETING

The Chairman will take questions from parishioners. The number of speakers will be limited to five (time limit 3 minutes).

A G E N D A

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

Members of the Committee should disclose personal or prejudicial interest/s in any item/s on this agenda. You have a personal interest if the issue being discussed in the meeting affects the well-being or finances of you, your family or your close associates more than most other people who live in the area affected by the issue. Personal interests are also matters that relate to an interest you must register.

Prejudicial interests are personal interests that affect you, your family, or your close associates in the following ways: their finances, or regulatory functions such as licensing or planning which affect them and which a reasonable member of the public with knowledge of the facts would believe likely to harm or impair your ability to judge the public interest.

If you have a personal interest you must normally declare it at the meeting. If the personal interest arises because of your membership of another public body, you only need to declare it if you intend to speak. If you have both a personal and prejudicial interest you must declare it and leave the room although you do have the same right as a member of the public to make representations, give evidence and answer questions about the matter.

Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.

3. MINUTES

To approve and sign the minutes of the meeting held on 10 October 2007.

4. PETITION

A petition has been received which has been signed by 46 residents of Blenheim Drive. The petition states:

“Please support the petition to help protect children in Blenheim Drive, by putting in speed bumps to slow down traffic.”

A signatory on the petition has been invited to present the petition to the Council.

RECOMMENDATIONS:

1. To receive and note the petition.

2. To refer the request Kent Highways for comments and detailed costs with a view to the traffic calming scheme being provided as part of the overall safety survey of the village.

5. SPORTS AND ACTIVITIES WORKSHOP DAY 8 SEPTEMBER 2007 - INTERIM PRESENTATION

On 8 September 2007 the Parish Council undertook a major consultation with the assistance of a sports consultant, Penny Matkin, and Len Mayatt, Sports Development Manager from Shepway District Council.

Penny has been invited to attend give a short presentation on the results of the consultations.

RECOMMENDATIONS:

1. To receive and note the presentation.

2. To ask the Finance and General Purposes Committee to take account of the findings and to progress these in accordance with its work for the provision of sports and activities in Hawkinge.

6. APPOINTMENT OF VICE-CHAIRMAN

To appoint a Vice-Chairman for the remainder of the year.

7. APPOINTMENT OF REPRESENTATIVES ON OUTSIDE BODIES

Following the recent resignation of two councillors, the Council is asked to note the following and make the necessary appointments;

Finance and General Purposes Committee To continue with 3 members on the Committee until the by election in January 2008.
Community Services Advisory Committee To continue with 4 members until the by election in January 2008.
Planning and Development Group Councillor D Callahan to replace Mrs J James
Hawkinge Neighbourhood Management Partnership Board Member plus
Connecting Hawkinge Group and

Sustainability Group
To appoint 1 Councillor plus
1 named Deputy

Community Centre Working Group 2 Councillors
Youth Forum 1 named deputy for Cllr Ms Brisley

The business of the Hawkinge Sports and Recreation Sub-Committee will revert back to the Finance and General Purposes Committee.

RECOMMENDATION: To note the above and to make the necessary appointments.

8. FINANCIAL MATTERS

The Clerk will report on the schedule of payments to be made following the meeting. A copy of the schedule is attached.

Please contact the Clerk before the meeting if you have any queries on the items listed.

RECOMMENDATION: To approve the schedule of payments attached at Appendix A.

9. APPLICATION FOR FINANCIAL ASSISTANCE - FUSION

Fusion is an after school club for children from 7-11 years. It invites local school children to join in games, music and a variety of other activities. The Club is run by The Revd. Rob Grinsell, of St Luke’s Anglican Church, Church. It will take place on the second Monday of each month between 3.15 – 4.30pm in the Community Centre, details attached.

RECOMMENDATION: To make a donation of £100 to Fusion.

10. HAWKINGE NEIGHBOURHOOD MANAGEMENT PARTNERSHIP – FUTURE FUNDING

On 11 April 2007, minute 450, the Parish Council resolved to endorse the 2007/08 Action Plan and 5 Year Strategy set out by the Hawkinge Neighbourhood Management Partnership. Funding is currently being sough to allow the Neighbourhood Partnership to continue for the full seven year of the project which is due to come to an end in 2012.

The Parish Council is working with the Hawkinge Neighbourhood Partnership Officers and other partners to ensure the sustainability of services which are currently being offered.

RECOMMENDATIONS:

1. To support the continuation of the Hawkinge Neighbourhood Management Partnership and to offer support where possible to ensure that funding for the Pathfinder continues for the duration of the seven year project.

2. To send a copy of this resolution to the local Member of Parliament, Kent County Council and Shepway District Council.

11. FINANCE AND GENERAL PURPOSES COMMITTEE – 17 OCTOBER 2007

To receive the minutes of the Finance and General Purposes Committee of 17 October 2007, attached.

12. PARISH PLAN – APPOINTMENT OF STEERING COMMITTEE

On 1 November 2007, councillors Tony Hutt and Dave Callahan attended a meeting with members of the public who had registered interest in the Parish Planning process. Officers from the Hawkinge Neighbourhood Management Partnership and Action with Communities in Rural Kent also attended and undertook to provide support to the Committee. The meeting was well attended and a Parish Plan Steering Committee was appointed.

Councillor Tony Hutt was appointed Chairman. The Committee considered how it wishes to progress and the next meeting has been scheduled for 15 November 2007 at the conclusion of a series of information gathering sessions which are being held at the Community Centre.

A further update will be given by the Chairman of the Steering Committee at the meeting.

RECOMMENDATIONS:

1. To receive and note the report.

2. To note that the Steering Group has been appointed and that expenses such as the hiring of venues for meetings and postage and stationary costs will be paid for by the Parish Council.

13. PROVISION OF SALT BINS

A need for the provision of three salt bins has been identified. These will be placed in Canterbury Road, close to Hawkinge Primary School, Swann Way/Haven Drive, and Mill Lane, Hawkinge.

The cost of the bins is approximately £553, Kent Highway Services will be responsible for filling the bins on a regular basis. There is no allocation in the budget for this item and the money will be taken from reserves.

RECOMMENDATIONS:

1. To consider the provision of salt bins in the locations identified.

2. To ask the Connecting Hawkinge Group and the Canterbury Road Project Group to include the provision of further salt bins as required.

14. DEHAVILLAND CLOSE BUFFER STRIP - UPDATE

On 24 July 2007, the Parish Council resolved to ask Shepway District Council to provide a properly marked out footpath, away from the rear boundary fences of the properties in De-Havilland Close, for the whole length of path from Swann Way to Killing Wood, having due regard to the privacy of residents.

No correspondence has been received about this, however, at a meeting of Shepway District Council held on 31 October 2007 the matter was referred to the Cabinet for consideration. This matter is on the agenda as an update.

RECOMMENDATION: To await the recommendations of the District Council Cabinet.

15. PROVISION OF VILLAGE CHRISTMAS TREE - UPDATE

On 10 October 2007, minute 519, the Parish Council resolved to provide a Christmas tree on the green outside the National Westminster Bank. £500 was approved from the Council’s reserves to provide the tree and lighting.

This matter is on the agenda to enable councillors with specific responsibilities to give an update.

RECOMMENDATION: To receive and note the report.

16. PLANNING MATTERS

1. The list of planning applications received since the last meeting is attached. A report will be circulated at the meeting giving details of the responses sent to the District Council by the Planning and Development Group for endorsement.

2. To consider the Parish Council’s response to a major application at London Ashford Airport, Lydd Romney Marsh, details attached.

RECOMMENDATIONS:

1. To receive and note the responses of the Planning and Development Group detailed in the report.

2. To formulate the Parish Council’s response to the major planning application at London Ashford Airport, Lydd, Romney Marsh.

Please contact the Clerk if you would like to view the plans before the meeting.

17. CODE OF CONDUCT TRAINING – 5 DECEMBER 2007, 6PM

On 13 June 2007, the Parish Council resolved to adopt a revised code of Conduct set out by the Standards Board for England.

Training on the new Code of Conduct has been arranged for Parish Councillors in conjunction with Folkestone Town Councillors on Wednesday 5 December at 6pm in the Boulogne Room at the Civic Centre Castle Hill Avenue, Folkestone. All councillors are expected to attend.

RECOMMENDATION: To receive and note the date and time of the training.

18. CORRESPONDENCE

There are no items of correspondence attached to this agenda.

The general correspondence folder will available at the meeting from the Clerk or can been viewed in the Hawkinge Partnership Office.