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<FONT color=red>We apologise for the late posting of the agenda but it was not received by the Gazette until 2.30pm today (10 May)

ANNUAL MEETING OF HAWKINGE PARISH COUNCIL

TO:  Parish Councillors
 
You are hereby summoned to attend the Annual Meeting of Hawkinge Parish Council to be held in the Village Hall o­n Wednesday, 10th May 2006 at 7.30 p.m.
 
 
Clerk to Council
A G E N D A
 
1            Election of Chairman
            Chairman to sign Declaration of Acceptance of Office
 
2            Election of Vice-Chairman
 
3          Committees/Working Groups
       (a) Terms of Reference
To confirm or amend the Terms of Reference of the present working groups.
(copies enc.) and appoint committees if members wish to do so.
       (b) To appoint councillors to serve for the year 2006/07. 
            Councillors serving 2005/06 were as follows:
Community Liaison (Cllr. Brisley)
Planning and Development Group (Cllrs. Avery, Trice, Heasman)
Football Project Group (Cllrs. Avery, Trice, Hodgson)
Finance (Chairman, Vice-Chairman, Cllrs Avery and Trice)
Public Rights of Way (Cllrs. Callahan and Punnett)
 
4          Other Bodies
            To appoint representatives to serve o­n the following bodies:
Neighbourhood Management Partnership: (Cllr. Hodgson)
Village Hall Management Committee (Cllrs. Brisley, Punnett)
Fixed Term of Office
Hawkinge Community Centre (Executive Committee) Cllr. Hodgson
(Trustee appointed by PC to serve o­ne Term of Office).
 
5            Apologies
 
6          Minutes
To confirm and sign the minutes of the meeting held o­n 12th April 2006 (already circulated).
 
7            Declarations of Interest
Councillors should disclose personal or prejudicial interest/s in any item/s o­n this agenda.  Councillors with a personal interest must describe and give details of the interest.  Unless the personal interest amounts to a prejudicial interest, he/she may participate fully in the meeting.   A prejudicial interest is o­ne in which a member of the public, with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice a Councillor’s judgement of the public interest.   Anyone with a prejudicial interest must, unless an exception applies or a dispensation has been issued, withdraw from the meeting room.
Whenever possible, and if in doubt, advice should be sought from the Clerk prior to the meeting.
 
8          Matters arising out of the Minutes
       (a) Village Hall Car Park [min. 277]
             Mr De Ste Croix, Secretary, VHMC, copies of recent correspondence enclosed.
 
9          Reports
Community Liaison Group 
Planning and Development Group
Finance – no meeting
Public Rights of Way
 
10            Hawkinge Football Ground
The Football Project – Cllr. Trice
 
            Management of the Ground – Cllr. Hodgson
 
11        Finance
       (a) Clerk to report.     
       (b) Audit 2005/06
To approve and sign the Council’s Balance Sheet 2005/06 (enc.).    The Income & Expenditure and VAT Control were circulated at the last meeting.   
To approve and sign the Statement of Assurance that forms part of the Annual Return (copy enc.).   
To receive the report from the Internal Auditor that forms part of the Annual Return (the audit will take place o­n 8th May).   Copies of the Asset Register and Risk Assessment that will be up-dated at the audit will be given to councillors.
The Audit Commission must receive the Annual Return before 12th June the date of audit.     If you have any queries please speak to the Clerk before the meeting.
       (c) Children’s Entertainment
To authorise the Clerk to book entertainers for August 2006 if the Council wishes to provide entertainment.
       (d) Payments
            To approve payment of the accounts presented at the meeting (list enc.)  
Would councillors please contact the Clerk before the meeting if they have any queries concerning the accounts.
 
12        Correspondence
       (a) Planning Policy Manager, Ashford Borough Council.   Ashford Local
Development Framework: Notice of pre-submission public participation of the Ashford Town Centre Area Action Plan (enc.). o­ne copy received (52 pages)
 
13        Plans
A list of planning applications received since the last meeting is attached.
Please contact Cllr. Trice if you would like to see the plans before the meeting.
 
14            CONFIDENTIAL MATTERS
            To resolve that because publicity would be prejudicial to the public interest by
Reason of the confidential nature of business to be transacted the public (including the Press) be excluded from the meeting pursuant to the provision of sub section 100 & 102 of the Local Government Act, 1972.
 
15        Matters referred to the confidential section during the course of the meeting.