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<P align=left>Minutes of the meeting of HAWKINGE PARISH COUNCIL held o­n 11th January 2006 at 7.30 p.m. in the Village Hall
 
Present: Cllr. Callahan (Chairman)
              Cllrs. Avery, Ms Brisley, Heasman, Hodgson and Punnett
 
In attendance: Mrs Hardy (Clerk)
 
Apologies: Cllrs. Hogben and Trice (indisposed) Cllr. Smith
 
OPEN MEETING
 
A resident asked when Kent Police would appoint a Community Warden for Hawkinge.
He reported that collection vehicles are using Mill Lane and The Street to access the KCC waste disposal unit in Fernfield Lane.    
Mr Scott said there is no affordable housing for young people in Hawkinge so they are forced to leave the village.     The Rural Housing Trust will work with Parish Councils to ensure developments are designed to meet housing needs.   
   
END OF OPEN MEEETING
 
224            Declarations of Interest

Cllr. Callahan declared an interest in planning matters (member of Development Control Committee SDC) he reserved the right to make a decision at District level when he is in possession of all the facts relating to an application.    Cllr. Brisley declared an interest in planning application Y05/1641/SH Land rear of 155 Canterbury Road (owner of 153 Canterbury Road).    Cllr. Heasman declared an interest in matters concerning the Community Centre and Village Hall (Chairman of the Executive Committee, Community Centre and Chairman of Village Hall Management Committee).       
 
225      Minutes

The minutes of the meeting held o­n 14th December 2005 were confirmed and signed subject to:
Minute 221 (b) page 5 delete last line.   (Cllr. Callahan did not vote ………)
(prop. Cllr. Brisley, sec. Cllr. Heasman)
 
226      Matters arising out of the Minutes

       (a) Webster Way – Removal of Bollards  
The Interim Development Control Manager, SDC, replied to the PC’s letter dated 3rd October.     She stated that the outline planning permissions that authorise development of the remainder of the airfield and land north of Barnhurst Lane were the subject of a legal agreement that requires the construction of the relief road around Hawkinge.   The agreement also requires the developer to pay for the removal of any obstruction from Webster Way so that vehicles can travel between The Street and Canterbury Road within 3 months of the opening of the bypass unless otherwise agreed by SDC.      There are many local residents who do not want the bollards removed.    An undertaking has therefore been given to carry out a public consultation exercise before a decision is taken o­n whether this part of the agreement will be enforced.
Councillors were concerned that public consultation might not be wide enough; the whole village is affected by the access o­n to Canterbury Road from side roads.   
It would be helpful if The Street had traffic calming measures to slow vehicles down.     It was reported that despite the fact that there are No Entry signs, people are using Webster Way to access Canterbury Road.
       (b) Y05/1490/SH - Development of 196 dwellings north of Barnhurst Lane
Mr Andy Smith, Land Manager, George Wimpey, confirmed in writing the assurances he gave at the December Council meeting concerning construction traffic, infrastructure, and street furniture that they intend to provide.
Councillors reiterated their concern about access to the development.

 
227      Reports

            Community Liaison
Cllr. Brisley complained that the car parks in the village were dangerous during the recent icy weather conditions.   
The Clerk was given a list of road repair jobs to send to the County Lengthsman.


228      Other body

       (a) Neighbourhood Management Partnership
Cllr. Hodgson stated that the Partnership Board would be meeting the following evening and he would be attending a training session the following week.
      (b) Community Centre
Cllr. Hodgson had attended a meeting o­n 9th January.   The Centre has applied for the Entertainment Licence, that has recently been revoked, to be renewed.   Until it is granted, individual Clubs will have to apply for a temporary licence.
The Partnership is paying for an independent review into the way the Community Centre is run, o­n behalf of the Trustees.   
      (c ) Village Hall
VHMC is waiting for decorators to paint the interior of the hall.
       (d) The Churchill School
Cllr. Brisley said Cllr. Smith had asked her to report that he has resigned from the Board of Governors.
 
229     Hawkinge Football Ground

      (a) The Football Project
Cllr. Avery reported that the Project Group held a meeting o­n 6th January.    It was agreed that the Council should progress to the next stage to get the ground up to the standard required by the FA.     Phase II is the Design Specification incorporating the playing surface requirements of the football ground: build specifications and bill of quantities for (1) pitch profile and root zone (2) drainage system (3) irrigation system and contractor procurement.        
It was Resolved that the Council ask Turf Solutions to carry out Phase II as specified in the Feasibility Study for a cost of £3,250 + VAT work to commence in May 2006.    (prop. Cllr. Hodgson, sec. Cllr. Heasman) Votes: all in favour
 
Roger Reed, FA Regional Facilities Manager, had advised the Clerk that Otford Parish Council had been successful in reclaiming all VAT payments o­n the building of a pavilion.    She had spoken to the Clerk of Otford PC and found that they had a Sports Association in the village.    The long term implications of setting up a Sports Association were discussed and it was agreed that, provided the constitution was carefully worded so that the Parish Council retained control, it could solve the immediate problem regarding VAT payments which would help the PC to obtain the grant, and resolve how the football ground will be run in the future.    Cllr. Avery read a paper prepared by Cllr. Trice that stated the object, membership and proposed management of a Sports Association.     The PC would retain ownership of the land.    A written constitution would be drawn up for the Council’s approval.
It was Resolved that the Project Group will look into the possibility of setting up a Sports Association and report back to the Council.  (prop. Cllr. Hodgson, sec. Cllr. Avery) Votes: all in favour
 
      (b) Management of the ground
Cllr. Hodgson reported that the arrangement to use the Cricket Club facilities for changing would end in March 2006 and, as it was now obvious that it would take at least 2 years to obtain the FA grant and build a pavilion, something had to be done to provide shelter and facilities o­n the ground.     He and Cllr. Trice had visited two firms in north Kent to look at portable buildings.     o­ne would supply a small unit at no cost at all, but it would have to be fitted out.    Another firm could supply large units with fitments (maximum cost £5,000).
It was Resolved that Cllr. Trice be granted permission to purchase a suitable portable building without fitments for approximately £1,000.   (prop. Cllr. Punnett, sec. Cllr. Heasman) Votes: all in favour  
 
230      Village Hall Car Park

       (a) Continuation of footpath between Haven Drive and Canterbury Road
Some councillors had asked for the decision taken at the July 2005 meeting not to continue the above footpath but to continue to use o­nly the present footpath to be reconsidered.    Cllr. Punnett had asked for a fence to be constructed along the boundary of his property adjacent to the village hall car park (August 2005).
Cllr. Callahan advised that the Neighbourhood Partnership have commissioned a review of the connect ability of footpaths in the village.   
It was Resolved that the Council wait until it has received the report o­n connect ability of footpaths in the village from the Neighbourhood Partnership before making a decision o­n the footpath between Haven Drive and Canterbury Road.
(prop. Cllr. Callahan, sec. Cllr. Avery) Votes: For 5 Against 0 Abstention 1
       (b) Fencing and maintenance of the car park
There was a discussion about the safety of pedestrians who are not using the footpath provided.      It was agreed that a sign be erected at the end of the footpath/cycle way indicating where the footpath commences, and that 2 stump posts be placed where cars are driving across the boundary into the community centre car park.
 
231      Finance

       (a) The Clerk said Mr Preston had carried out an internal audit up to 31st
December 2005 and reported that everything was in order.   The Chairman thanked the Clerk for preparing the accounts for the audit.
       (b) Payments
The following accounts were approved for payment:
(prop. Cllr. Punnett, sec. Cllr. Heasman) Votes: All in favour           
               £ 
  SERPA (donation)           20.00 
  Hawkinge Cricket Club         300.00 
  ACXIS Welding and Fabrication         252.60 
  Cllr. Hodgson (reimbursement)           53.43 
  Folkestone & Dover Water Services            68.43 
  SDC rates (football ground)        DD         16.00 
  SDC rates (SL)        DD         80.00 
  NatWest EBS        DD         10.00 
  Mrs B.M.Hardy (salary)         726.57 
  Mrs B.M.Hardy (expenses)           12.98 
  Mr H. Preston (Internal Auditor)           60.00 

 
232      Correspondence

       (a) Hawkinge Allotment Society: copy of a letter sent to SDC about land for
allotments and a list of membership.   Cllr. Callahan asked councillors to ask around the village for private land that could be leased or rented.
       (b) The following documents were received and noted
            Office of the Deputy Prime Minister: Standards of Conduct in English Local
Government: The Future and document 
             Kent Fire & Rescue Service: copy of the Integrated Risk Management Plan
             2006/07
            Kent Minerals and Waste Development Framework: re-submission of the
            Statement of Community Involvement to the Secretary of State
 
233     Plans

           The following plans were received and comments sent:
Y05/1560/SH 3 Petrel Way: erection of a single storey rear extension.
No objections

Y05/1583/SH Chippings, Coombe Wood Lane: erection of a replacement garage.    No objections

Plans considered at the meeting:
Y05/1634/SH Land adjoining Haven Drive and Spitfire Way: outline application for business (B1) and storage or distribution (B8) uses.
No objections.      Votes: all in favour

Y05/1641/SH Land rear 155 Canterbury Road: erection of 5 No. detached dwellings including alteration of existing vehicular access.
No objection provided there is no access o­n to Canterbury Road.
Comment:    This development is premature; it should be linked to application Y05/1492/SH (196 dwellings) so that roads can be laid out giving access to this development.   Votes: For 3 Against 0 Abstentions 2
Cllr. Brisley declared an interest and left the room while this application was discussed
 
   
 
234      Annual Parish Meeting

The meeting has to be held between 1st March and 1st June.   It was agreed that it be held during April - the date to be decided later.
 
235     CONFIDENTIAL MATTERS

           It was resolved that because publicity would be prejudicial to the public interest by
Reason of the confidential nature of business to be transacted the public (including the Press) be excluded from the meeting pursuant to the provision of sub section 100 & 102 of the Local Government Act, 1972.
 
236            Kingsfords

(i) Solicitor’s fees regarding sub station o­n village hall car park.    VHMC to be informed that there is an account to pay.    
(ii) Request from a third party to inspect an old PC file that contains confidential information.    
It was Resolved that the Council grants permission for Pinsent Masons to inspect the Parish Council’s file o­n sale of land in 2000 to George Wimpey UK Ltd.   The Council leaves it to Kingsfords’ discretion which papers are disclosed – any fees to be charged to Pinsent Masons.
 
 
The meeting closed at 10