News

Minutes of a meeting of HAWKINGE PARISH COUNCIL held on 8th November 2006 at 7.30 p.m. in the Village Hall 

Present: Cllr. Callahan (Chairman)

Cllrs. Avery, Brisley, Heasman, Hodgson, Hogben, Punnett, Smith and Trice 


In attendance: Mrs Hardy (Clerk) 


OPEN MEETING

One resident asked why the Leisuredrome was being closed down. 

The Chairman stated that monies from the sale of the Leisuredrome would be spent on the provision and maintenance of facilities for the youth in Hawkinge and to community projects. 

Tanya Clark, Community Warden, gave a written report to all councillors on crime and anti-social behaviour in the village during the past month. 


END OF OPEN MEETING 


364 Declarations of Interest

Cllrs. Callahan and Smith declared an interest in planning matters (members of Development Control Committee SDC) they reserved the right to make a decision at District level when they were in possession of all the facts relating to an application. Cllr. Heasman declared an interest in matters concerning the Community Centre and Village Hall (Chairman of the Executive Committee, Community Centre and Chairman of Village Hall Management Committee) Cllr. Hodgson declared an interest in the Community Centre (Trustee) Cllr. Trice declared an interest in the Sports Association (Secretary) Cllr. Punnett declared a personal interest in item 8 on the agenda – Village Hall Car Park – construction of a footpath. 


365 Minutes

The minutes of the meeting held on 11th October 2006 were confirmed and signed 

(prop. Cllr. Hogben, sec. Cllr. Heasman) Votes: all in favour 


366 Matters arising out of the Minutes

(a) Leakes Wood, Mill Lane/The Street

Cllr. Callahan was waiting to hear from SDC about the preservation and maintenance of the woodland.

(b) Litter Bins

The usage of the bins is being monitored to see if extra bins are needed in the centre of the village. 


367 Reports

(a) Community Liaison

Cllr. Brisley said the shopping area was a disgrace and the whole village was untidy.

District Councillors are to hold surgeries at the Community Centre so they can hear directly from residents.

(b) Planning and Development

Cllr. Trice reported that an outline application for residential development following demolition of the Leisuredrome (Y06/0497/SH) had been granted subject to the PC entering into a legal agreement under Section 106 of the Town & Country Planning Act 1990 (as amended) to secure money realised as a result of any sale of the development land for use for the maintenance provision and improvement of youth and sports facilities within the Parish.

The Council had been advised by Mr Barnes, Planning Officer SDC that “following further representations from interested parties on the proposals it is intended to report the matter back to the Council’s Development Control Committee for further consideration on 21st November.” (Letter dated 6th November). 

(c) Public Rights of Way

Cllr. Punnett stated that the litter bin outside the Fish & Chip shop had been obstructing the pathway and he was monitoring the situation.

(d) Finance 

Cllr. Callahan reported that a meeting was arranged but it did not take place because Cllrs. Smith and Avery were unable to attend. The Clerk had prepared a draft budget for consideration. He proposed to call an Extraordinary Meeting of the Council to be held on 15th November at 7.30 pm in the Village Hall to discuss the budget and precept for 2007/08.

(e) Kent Police – Community Safety Forum

Cllr. Smith had attended a meeting and gave a report. Crime figures had increased overall but in Hawkinge they were lower. There are two meetings a year and questions from the parishes are considered 


368 Other Bodies

(a) Neighbourhood Management Partnership - no report

(b) Community Centre – no report

(c) Village Hall 

Cllr. Brisley said a new boiler had improved the heating in the hall. 


369 Hawkinge Community Centre

(a) Hawkinge Partnership had written to confirm the Board’s decision to fund a 

consultant to carry out a business analysis, business plan and to support sustainability of the Community Centre through the development of funding applications (25th October). Jenny Hanna, Acting Neighbourhood Manager, was waiting for 2amase to confirm acceptance of conditions. She will then write to the PC to confirm leverage funding for the work. 

(b) The Chairman reported on a meeting held on 6th November between CC Trustees, 

the Partnership and representatives of the PC, SDC and KCC. 2amase will 

interview all partners separately before the next meeting on 24th November. 


370 Village Hall Car Park

(a) Construction of footpath [min. 361]

Mr Stack, Corporate Director, Planning and Environment, SDC, had written to say that the footpath is likely to require planning permission. His concern would be that the PC had not chosen a particularly direct route. He suggested that the Police are approached for a view about safety given that it would encourage use of the pathway that runs beside the hall and is less visible. 

Mr Holley, Property Manager, SDC, advised the Council that SDC is disposing of the land adjacent to the Community Centre. It will retain the land occupied by the Partnership building and land behind it (24th October). There may be a footpath created across this land in the future to connect Blenheim Drive with Canterbury Road.

Mr Holley had noted that the footpath/cycleway that runs in front of the Community Centre has not been completed and that an option would be to extend it in a straight line adjacent to the boundary of 85 Canterbury Road. If the PC agrees with that route it may be that the funding is available to carry out the works together with ancillary fencing adjacent to 85 Canterbury Road and to the car park. He asked if the PC wishes to take up the offer of funding for the completion of the footpath/cycleway as outlined above. 

Councillors wanted more information about the proposal before making a decision. Kent Highways should be consulted about all aspects of the car park.

It was Resolved that the Council ask Mr Holley, Property Manager, SDC, to attend a meeting with a Kent Highways representative and councillors to discuss the offer made by SDC and all aspects of the car park.

(prop. Cllr. Avery, sec. Cllr. Punnett) Votes For 6 Against 0 Abstentions 3 


(b) Footpath – lights [min. 361] 

The estimate for installing the lights had been accepted. Councillors were concerned that the car park is in total darkness and it was proposed that, provided the VHMC had no objections, lights be fitted to the other side of the building to illuminate the car park.

It was Resolved that R.K.Mynard be asked to provide an estimate that, provided it does not exceed £350 be accepted so that the work can be carried out as soon as possible. (prop. Cllr. Hogben, sec. Cllr. Heasman) Votes For 8 Against 0 Abstention 1.

Cllrs. Avery and Punnett were delegated to oversee the works and approve the estimate. 


371 Projects Group

(a) The Football Project

Notes on a meeting with Mr Roger Reed, FA Regional Facilities Manager, held 

on 16th October had been circulated. Cllrs. Avery, Trice, Hodgson, the Clerk 

and the Chairman and Secretary of Hawkinge Youth Football Club had attended the meeting. Mr Reed said the project had advanced sufficiently to make another bid for a grant. The Parish Council and the Football Club will attend a Football Foundation Surgery in January 2007. Both the PC and the FC will prepare their own Business Plan and Development Plan. 

Cllr. Trice said that if the bid is successful the FA would notify the Council accordingly.

(b) Management of the ground

Cllr. Hodgson reported that matches are played on the ground every week.

(c) Multi Sport Complex

Nothing to report.

372 Sports Association

The Secretary of Hawkinge Sports Association had written to the Council to ask for clarification on two parts of the constitution namely responsibilities of each party and reimbursement of work carried out by the Sports Association on behalf of the Parish Council. It was agreed that the Clerk should reply to the Sports Association stating the Council’s responsibilities and her proposals for the best way to arrange the finances to enable the SA to carry out the day to day management of the football ground. 


373 Finance

(a) The Clerk had arranged for an Internal Audit of the half-year figures to be

carried out to comply with the Accounts and Audit Regulations 2003. 

(b) Budget for 2007/08

Cllr. Avery had made some amendments to the draft budget prepared by the Clerk for the Finance Group. Copies of the budget were given to each councillor. Discussion was deferred to the Extraordinary Meeting to be held on 15th November. 

(c) New Clerk 

Decisions regarding hours and workplace were deferred to the Extraordinary Meeting.

(d) Payments

The following accounts were approved for payment..

(prop. Cllr. Heasman, sec. Cllr. Avery) Votes: For 8 Against 0 Abstention 1

£ 
SDC rates (football ground) DD 21.00 
SDC rates (SL) DD 99.00 
NatWest EBS DD 10.00 
Mrs B.M.Hardy (salary) 8.11.06 747.94 
Mrs B.M.Hardy expenses inc. tel.a/c 86.95 
C.H.Grounds Maintenance Limited 1,410.00 
Marsh Groundwork (mains water connection) 2,937.50 
Harmer Landscapes (football ground) 270.25 
Cllr. Trice reimbursement 18.96 
Kent County Council (KCS) installation of litter bins 3,050.21 
Harmer Landscapes (memorial garden) 28.20 
Cllr. Callahan reimbursement (wreath) 18.00 



374 Correspondence

The following correspondence was received and noted:

(a) KCC – Programme of 63 targets entitled “Towards 2010” (one copy) 

(b) KCC Guide to Development Contributions and the Provision of Community 

Infrastructure – consultation document 

(c) KCC – Promoting Kentcarshare in your parish 

(d) Dover D.C. – Delivering Affordable Housing through the Planning System, 

Supplementary Planning Document (SPD) 

(e) Licensing Manager, SDC – Consultation on Gaming Act 2005 – Draft Statement 

of Principles (one copy)

(f) Community Action South East Kent – Trustees Conference – 21st November 

Community Centre (attendance free) 

(g) Folkestone Ex Service Liaison Committee – Veterans Day 2007 


375 Plans

The following plans were received and comments sent:

Y06/1253/06 20 & 24 Waddington Drive: erection of two storey side extension and extension to existing porch. No objections

Y06/1182/SH Chippings, Coombewood Lane: erection of a replacement garage (re-submission of Y05/1583/SH). No objections

Y06/1312/SH Land opposite Gibraltar Farm, Gibraltar Lane: erection of 112 dwellings and the provision of roads, footways and open spaces, being details pursuant to outline planning permission Y03/0903/SH, condition 1 reserved matters details of siting, design, external appearance and landscaping, together with revised access arrangements (Terlingham Village area III C)

The following comments were submitted to SDC:

1. Street furniture should be included in the detailed planning consent.

2. Hawkinge Parish Council should be consulted on the use of open spaces within the plan.

3. Any 106 monies from the developments should be allocated to the Parish Council and used for community projects locally.

4. Roads should be adopted by SDC within 2 year from the completion of the site.

5. A vehicle impact study should be carried out on Haven Drive with a special emphasis on the section passing The Churchill School.

6. The Parish Council would prefer natural traffic flow from the development using both Pannel Drive and Page Road, constrained only by normal traffic calming measures.

Y06/0388/SH Land rear of Bramdene, Stombers Lane: erection of 2 chalet bungalows and creation of vehicular access following demolition of extension to Bramdene – amended plan. Objection on the grounds that back land development is contrary to District planning policy (RS2 Local Plan). There is concern about drainage in the area.

Y06/1220/SH Meadowland, Crete Road West: retention of a gazebo to have a hydrotherapy pool together with timber decking. No objections

Y06/0743/SH 105 Canterbury Road: erection of a first floor rear extension and retention of existing single storey side extension – amended plan. No objections 

Y06/1381/SH Pay Street Farm, Pay Street: retention of swimming pool enclosure. No objections

Y06/1421/SH Castle Lea Crete Road West, Folkestone: extension of existing detached garage to provide a two storey games room. No objections 


Street Naming and Numbering – development at Barnhurst Lane – 196 dwellings

Technical Officer, Technical Services (Building control) SDC (30th October)

Suggested roads names are Bramble Dene, The Warren, Fox Hollow, Hayfields Rise, Brocks Mead. A layout of the roads submitted by George Wimpey South was sent with the letter.

It was decided to ask for alternative names for Bramble Dene and The Warren. 


376 CONFIDENTIAL MATTERS

It was resolved that because publicity would be prejudicial to the public interest by 

Reason of the confidential nature of business to be transacted the public (including the Press) be excluded from the meeting pursuant to the provision of sub section 100 & 102 of the Local Government Act, 1972. 


377 Disposal of Leisuredrome 

The Chairman said there had been no progress in the past month [min. 367(b)] refers. 


The meeting closed at 9.45 pm